Library support staff filling in a form.

Learn about terms frequently used by FALSC's library community.



Ask a Librarian, administered by the Tampa Bay Library Consortium, provides Florida residents with virtual reference services through live chat and text messaging.


Archival Information Package – contents of a SIP, plus any saved transformed versions of the data files in the SIP or AIP, plus metadata pertaining to these objects stored in the FLVC Digital Archive Management System (DAMS).


The next generation integrated library system software product from ExLibris group.


Integrated library system software product from ExLibris.


American National Standards Institute


Application Expresss, a web application development tool from Oracle used for report generation.


A component of a product. A piece of software designed to perform a specific task. For example, the ILS is a product while Cataloging and Circulation modules are applications.

Archives Florida

A statewide, shared database of EAD-encoded archival finding aids. Any Florida institution with archival holdings can participate. These finding aids describe the contents of some of the collections of organizational records and personal papers held in Florida archives.


An open-source archives management software used in the Digital Services Program. It  is a software tool for curators of archives and manuscript collections. It is used to create EAD finding aids, linked authority records for creators and subject headings, and other information. EADs created in Archon can be displayed in Archon and/ or exported for import into Archives Florida. FLVC hosts and maintains Archon installations for libraries on request.


Ad-hoc Report Request Over the Web, a collection of reports from FLVC-housed databases currently used primarily by the SUS libraries.


American Society for Information in Science and Technology

Automated Vendor Stats (AVS)

An automated library service that pulls the statistics from various e-resource vendor’s administrative modules into a consolidated view for each institution. 


Florida Board of Governors


Complete Florida Plus Program


Council on Instructional Affairs , the group of the primary academic officers within the Florida College System and serves at the direction of the Council of Presidents (COP).  They direct the work of the Learning Resources Standing Committee (LRSC).


Council of Information Officers, an organization composed of the chief information technology officers within the Florida College System. Also Chief Information Officer.


Contributed Information Package, contributed data files, along with any descriptor, submitted by an owner for archiving into the FDA. See also SIP.

Cloud computing/services

A term used to refer to a model of network computing where a program or application runs on a connected server or servers rather than on a local computing device.


Coalition for Networked Information


Council of Business Affairs, a Florida College System organization comprised of the chief business officers of the colleges.

Collection Management and eResources Standing Committee

An FLVC advisory committee charged to:

  • Recommend which e-resources will be licensed for all college and university libraries.
  • Correlate available dollars with the ability to maintain subscriptions, and prioritize if funds will be insufficient to maintain current subscriptions.
  • Recommend more permanent committees and task forces necessary to analyze and build joint FCS/SUS library collections.
  • Coordinate with relevant FLVC staff and other committees and report to the Executive Committee.

College and Career Readiness Evaluation (CCRE)

FLVC website functionality that compares high school transcript information against current requirements for graduation, scholarships, and state university admissions.

Content Access Service (CASE)

A service from Innovative Interfaces that makes available comprehensive data, covering tens of thousands of titles across hundreds of information packages. In this way, your library gets the exactpart of the information universe it needs accurately, without concern for missing links or resources that can result in failed patron searches. CASE provides critical access points such as title, ISSN, date range, and URLs. The database is updated continuously.


Florida College System Council of Presidents


Counting Online Usage of NeTworked Electronic Resources


Collection Planning Committee a CSUL subcommittee


Center for Research Libraries,makes unique and unusual collections available free to member institutions and for a fee to non-members. Their catalogs, "CRL records," are provided for loading into member library catalogs.

CRM (Customer Relationship Management)

Customer Relationship Management, a system for managing a company’s interactions with current and future customers; FLVC uses Microsoft Dynamics CRM system for managing contacts, communications, and pending work.


Council of State University Libraries, the directors of SUS libraries.


Collection Workflow Integration System is software from the Internet Scout Project to assemble, organize, and share collections of data about resources, conforming to international and academic standards for metadata.


Dark Archive In The Sunshine State, used for the Florida Digital Archive (FDA) at FLVC.  It is an open source preservation repository software application used by the Florida Digital Archive. DAITSS provides automated support for the functions of Submission, Ingest, Archival Storage, Access, Withdrawal, and Repository Management.


Digital Archive Management System, database that provides descriptive and administrative metadata about logical objects and data files stored in the FDA at FLVC.


Demand driven acquisition, also referred to as patron-driven acquisition (PDA), is a method used by libraries for collection development where monographs are purchased at their point of need when selected by users from a pool of potential titles.

Database Administrator (DBA)

The database administrator is responsible for databases, both cloud-based and on-premises, supporting product and application functionality.

Decision Center

A comprehensive collection management solution which is part of the next gen ILS from Innovative Intefaces,  that provides timely and focused action recommendations for budgeting, selection, weeding, floating, shelving allocation, and more. Decision Center helps libraries match supply and demand to deliver optimized service. By accessing current and complete data—including circulation, holds, transits, patrons, and acquisitions—Decision Center provides courses of action that help your library create customer-driven collections while streamlining collection management workflows.


Dissemination Information Packages, output from FDA.

Digital Initiatives Standing Committee

An FALSC advisory committee charged to:

  • Provide recommendations to the FLVC MCLS regarding all technical aspects of digital collection building, digitization, and/or digital production, digital curation, and digital services in support of scholarship.
  • Provide a forum for discussion, promote best practices, explore opportunities for collaboration among interested FLVC libraries, and leverages the collective capacity of the colleges and universities for digital initiatives and services.

Discovery Tool

A tool for doing a combined search for resources, including books, articles and digital resources, offering  additional services beyond ILS such as a "did you mean?" function, spelling recommendations, social tagging, list making, review writing, and user ratings.

Distance Learning and Student Services Team (DLSS)

An internal FLVC team charged to investigate, prioritize recommend, and coordinate implementation and delivery of distance learning and student services.


A courier service administered by the Tampa Bay Library Consortium to transmit resources between libraries within the state of Florida.


Digital Library eXtension Service, digital content delivery software suite from the University of Michigan.


Disaster Recovery, a plan for protecting and reinstituting system data and functionality in the case of a serious event affecting local facilities or services


An open source content management platform powering millions of websites and applications.


Data Warehouse, a collection of tables containing Aleph, SFX and NOTIS records organized and normalized for reporting.


Encoded Archival Description, the international standard for encoding archival finding aids using eXtensible Markup Language (XML).


Electronic Data Interchange is the structured transmission of data between organizations by electronic means.


Organization representing academic computing


Ex Libris Users of North America

Enhancement Request

A request from a customer for additional functionality beyond the current system functionality. An enhancement request is different from a service request because it indicates that FLVC  has not previously agreed to fulfill this request within an expected time frame.


Open source software for departmental and institutional repositories.


Electronic publication is an e-book standard for "reflowable" content from the International Digital Publishing Forum.  EPub uses XHTML or DTBook.


Electronic Resource Management System from Innovative Interfaces that coordinates electronic journal subscriptions and distribution.


Electronic Theses and Dissertations. The Electronic Theses & Dissertations (ETD) program provides storage, web access, and access restriction/ embargoes for ETDs. The ETD program is open to any college or university that wishes to host student-produced materials related to graduation requirements, including (but not limited to): theses, dissertations, senior projects, honors theses, projects in lieu of theses, etc. The service hosts the materials, produces a MARC record for the library catalog to aid in access, and handles embargoes and access restrictions.


Extract / Transform / Load

Ex Libris

Vendor of Aleph, Primo, Alma, Metalib, and SFX software.


EZproxy server from OCLC which provides authenticated remote access to licensed content.


Florida Association of College & Research Libraries


The unofficial name of FCAAS, based on their legacy domain name, which was conceived as Florida's one-stop statewide student advising system, now a part of FLVC.


Florida Academic Library Services Cooperative - The former name of the organization now known as the Florida Virtual Campus-Library Services


The three-letter Aleph code for the union catalog of the Florida College System.


FLVC’s OCLC institution code.


The Florida College System, the 28 public two- and four-year colleges in the State of Florida.


Florida Digital Archive, a preservation repository operated by FLVC with no online presentation of archived material.


Florida Electronic Library of the Department of State initiative sponsors Florida on Florida, The Florida Memory Project, FloridaCat, and the Ask a Librarian service.


Florida Environments Online, a collection in PALMM.


Functional Requirements for Bibliographic Records, see FRBR.


Florida Heritage Collection.


Florida Historical Quarterly, a publication.


The state of being unchanged, or fixed – a term used in digital preservation.

Fixity checks

Calculate message digests and compare them to stored values. DAITSS uses two different digests calculated by different algorithms for each file. Corrupt files are automatically replaced with uncorrupted master copies when possible.


Florida Library Association



Florida Library Access – Pass for Accelerated Secondary Students, an FLVC-provided portal to state-funded e-resources for accelerated high school students.


Florida Academic Repository, a collaborative venture among the members of the Florida State University System (SUS) Libraries and the University of Miami. A Statewide Storage Task Force (SSTF) was established with membership from all eleven SUS Libraries, as well as representatives from the Independent College and Universities of Florida and the Florida College System.


Florida Library Information Network


Florida Center for Advising and Academic Support, served as Florida's one-stop statewide student advising system and maintained the site, now a part of FLVC.

Florida Digital Archive

Provides a cost-effective, long-term preservation repository for digital materials in support of teaching and learning, scholarship, and research in the state of Florida. The services of the FDA are available to public university libraries in Florida and their partners. The FDA utilizes the Dark Archive In The Sunshine State (DAITSS) software.

Florida Online Journals (Florida OJ)

A scholarly research online publication service that uses the Open Journal System publishing platform. FLVC will work with faculty directly, or through the library, to publish and/or produce their open access journals. FLVC provides a number of services for electronic scholarly journals under the Florida OJ program, including publishing electronic journals from scratch, hosting electronic journals, and providing access to licensed commercial journals no longer supported by the publisher. Any department, group, or scholarly society associated with a Florida public university or college is welcome to apply to have a journal hosted with Florida OJ.

Florida on Florida  (FOF):

Florida on Florida is an aggregated metadata repository of digital materials related to Florida. It includes all sorts of items including maps, photographs, postcards, books, and manuscripts. The materials in Florida On Florida come from digital collections held by libraries, archives, museums, and historical societies throughout Florida. FLVC supports this service by hosting and maintaining the metadata aggregation system, and by running quarterly OAI-PMH harvests of metadata to update the repository. Any Florida institution with OAI-PMH serving capabilities is welcome to contribute metadata to this project, co-hosted by the Florida Electronic Library.


Florida Lambda Rail. High-speed network for Florida. Also referred to as “lightrail.”


Florida Virtual Campus


Functional Requirements for Bibliographic Records, a model developed by IFLA which allows users to define relationships between the entities (e.g. books) that provide links to navigate through the relationships, creating new search paths.


Generalized Online Documents, Ordering, and Texts is an open source OpenURL link resolver from reSearcher.


Pre-validator for EAD information on packages submitted to DAITSS.


International Coalition of Library Consortia


Independent Colleges and Universities, an association of 31 private, not-for-profit, educational institutions all based in Florida and accredited by the Southern Association of Colleges & Schools (SACS) and partially state-funded.


International Federation of Library Associations and Institutions international body representing the interests of library and information services into the Concept Development process.


Interlibrary Loan allows patrons to borrow books from a location other than their home library.


Integrated library system (also known as a library management system).


Institute of Museum and Library Services, the primary source of federal support for libraries and museums.


The  process of data intake into the digital archives. For every combination of file format and FDA project code, one of three preservation levels must be specified - full, bit, or none. This ingest specification is defined by the agreement with the source library.


Database storage engine from Oracle with strong data protection and indexing features.

IP Address (IP#)

Internet Protocol # is the internet network identifier address associated with your computer hardware.


Institutional Repository, disseminates an institution’s intellectual products, often managed by the university's library.


International Standard Book Number, a unique identifying code representing a published work.


International Standard Serial Number, a unique identifying code representing a periodical publication.


International Standards Organization.


The open-source software framework designed to help institutions and organizations and their audiences collaboratively manage, and discover digital assets using a best-practices framework used by FLVC. FLVC hosts and maintains the Islandora digital library platform for participating institutions. The FLVC Islandora installation is called “FL-Islandora” and enables participant institutions to manage and present their digital assets on a shared system managed by FLVC. Each participating institution has its own FL-Islandora site with  institution-specific branding of the site and its collections, and also has the option to share se­lected collections with a shared site.


Journal abbreviations


Library Automated Processing Service


 Library of Congress, also "LoC"


Library of Congress Control Number used in cataloging.

Learning Resources Standing Committee (LRSC)

A subcommittee of the Council on Instructional Affairs (CIA) for the Florida College System for librarians.


Linking Florida's Natural Heritage, virtual library of Florida ecological information
Lightweight Directory Application Protocol (LDAP): a standards-based directory information service (e.g. usernames and passwords) to provide unified logins for multiple servers and services.

Library Automated Processes Service (LAPS)

A library service which focuses on batch processes for loading, deleting and updating records such as OCLC records, acquisition records, DDA etc.

Library Assessment Standing Committee (LASC)

A standing committee of the FLVC MCLS that is charged to:

  • Assist and advise the FLVC MCLS regarding methods and tools for library assessment to be used in Florida’s public colleges and universities.
  • Create a centralized repository to house examples of best practices for assessment methods and activities
  • Identify and promote examples of effective library assessment methods
  • Create a shared repository of examples of library assessment practices for SACS and other accreditation
  • Provide recommendations to the MCLS for resources and activities to support assessment in all FLVC libraries.

Library Services Team


This team is charged to investigate, prioritize, recommend, and coordinate implementation and delivery of library services.


The horizontal application portal used by FLVC to build outward-facing websites.


Library Information Network for Cooperative Content


Search interface formerly used by Florida’s college libraries.

Link Resolver

Or "link-server," parses the elements of an OpenURL and provides links to appropriate targets for full text articles available through a library database.


Library Management System, software to coordinate collections, acquisitions and administrative functions.  Or Learning Management System , software used to host online courses.


A regional membership organization for libraries and information professionals, the merger of PALINET and SOLINET.


An FLVC-created web application that uses the SOLR search engine and repository to ease searching across catalogs. Replaced with Primo VE by Ex Libris.


Machine-Readable Cataloging, MARC formats are standards for the representation and communication of bibliographic and related information in machine-readable form.


Data about other data, especially descriptors for cataloging and searching digital files and objects.


The metasearch software product from Ex Libris group used by FLVC.


A search within other search engines' results, a form of search aggregation.


Metadata Encoding and Transmission Standard, the standard for encoding descriptive, administrative, and structural metadata regarding objects within a digital library in XML.


Merged Headings Index, a file which contains established and alternative headings (cross-references) that might be selected in a search.

Microsoft Dynamics

The customer relationship management (CRM) system from Microsoft Corporation used by FLVC.


Multi-type Library Cooperative.


Metadata eXchange Format, a locally-developed format for information about digital files, used for communicating within FLVC and client libraries.


Nagios is a monitoring system that enables organizations to identify and resolve IT infrastructure problems before they affect critical business processes.


NISO Circulation Interchange Protocol for exchange of data regarding ILL and controlled access to e-resources.


Northeast Document Conservation Center, conservation and imaging service provider.


Northeast Florida Library Information Network, Multi-type Library Cooperative

Next-Gen ILS

Next generation system integrated library system. Characteristics of next-generation system include:

  • Flexible configuration to facilitate cooperation among FALSC libraries, vendors, and other consortium partners
  • Supports the complex needs of a large consortium
  • Integrates print, electronic, and digital resource management
  • Offers workflows that exceed current ILS capabilities; streamlines tasks and reduces staff work time
  • Unified dashboard that improves the user experience for library personnel
  • Employs an agile development process that is responsive to user input
  • Includes an extensible platform that allows customization by FLVC and individual institutions
  • Integrated and customizable analytics tools for library reporting needs
  • Delivers as many services as possible in real-time
  • Accepts metadata formats other than MARC


National Federation of Abstracting and Information Services, a membership organization for groups that aggregate, organize and facilitate access to information.


National Information Standards Organization


Northwestern Online Total Integrated System, a library software product, used by the legacy SUS organization, succeeded by Aleph.


National Science Digital Library of the NSF


National Science Foundation

NWRDC Northwest Regional Data Center, an agency where all FLVC servers are housed. Also the contracting organization that oversees FLVC products and services. Affiliated with Florida State University


Open Archives Initiative develops and promotes interoperability standards to facilitate dissemination of content.


Open Archival Information System, ISO standard best practice reference model for long term archiving and preservation.


Offline Backup Circulation


Online Computer Library Center software provider (formerly Ohio College Library Center). Facilitates cataloging bibliographic records and interlibrary loan information on a national level.

OER Open Educational Resources.

Open Educational Resources and Textbook Affordability Standing Committee. A FALSC Committee charged:

  • To assist and advise the FLVC MCLS regarding creation, development, adoption, and use of affordable textbooks and OER in Florida’s public colleges and universities.
  • To collaborate with the Digital Initiatives Standing Committee (DISC) and Collection Management and E-resources Standing Committee (CMESC) to use existing digital platforms, initiatives, and e-resources collections in support of textbook affordability and OER.
  • To identify and share current trends and best practices in textbook affordability and OER, with an emphasis on the role of the academic library.
  • To provide recommendations to the MCLS for resources and activities to support textbook affordability and OER initiatives in all FLVC libraries.


Open Journal Systems, open source web application for publishing academic journals; Visitors can browse journals as a hierarchy of volumes, issues, and articles; journal editors can accept articles from researchers, edit, approve and assemble them into issues, and publish them.

OLE Project

Open Library Environment Project, group working towards a "design for the next-generation of library automation services."


Online Public Access Catalog abbreviated as OPAC or simply Library Catalog, an online database of materials held by a library or group of libraries.

OpenAthens An advanced, cloud-based authentication service based on SAML.


An open source software version of Lightweight Directory Application Protocol (LDAP).

Open Source Software (OSS)

A non-proprietary software (or hardware) often developed and supported by a community of developers.


A link pointing to the copy of the library resource most appropriate to the context of the request, a combination of a base URL and a query string which contains contextual data.


An object-relational database management system from the Oracle Corporation used by the integrated library system and other applications at FLVC.


Publication of Archival, Library & Museum Materials, an umbrella program supporting the cooperative building of shared collections using common standards. It is a cooperative initiative of the public universities of Florida to provide digital access to important source materials for research and scholarship. The majority of PALMM’s materials focus on Florida subjects. Its projects may involve a single university, or be a collaborative effort between a university and partners within, or outside, of the state university system. Any public university or college in Florida may apply to share digital collections in PALMM.

Pathfinder Pro

The link resolver from Innovative Interfaces. Patrons get dynamically-generated Pathfinder Pro links to subscription databases, websites, special collection databases, book reviews, journal articles in full-text, or e-books.


Primo Central Index, for some institutions Mango integrates Primo articles with library content within the Mango search also used by colleges using Primo.


Patron Driven Acquisition, also referred to as demand-driven acquisition, is a method used by libraries for collection development where monographs are purchased at their point of need when selected by users from a pool of potential titles.


Panhandle Library Access Network (Multi-type Library Cooperative)

PostgreSQL (Postgres)

An open source object-relational database management system.


A data dictionary created by the Preservation Metadata: Implementation Strategies, a (now retired) working group of OCLC and RLG.

Primo VE

A discovery tool from Ex Libris group used by all 40 college and university libraries through FLVC. Replaces Mango.


A stand-in network address or server, used with access-controlled systems to make a client appear to be "local" to the network where a resource is located, so that the client's connection will be accepted.


Persistent Uniform Resource Locator, a URL which won't change over time.


In Aleph, place where Production databases are re-indexed so that PROD is not bogged down.


Resources Description and Access


Resource Description Framework, is the W3C standard for encoding knowledge for automated aggregation and searching. Created as an XML metadata standard, it allows definitions of relationships between real-world ideas, people and things. a name="RDP">RDP.


An open source project of the Simon Fraser University Library.

Resource Sharing Standing Committee (RSSC)

An FLVC advisory committee charged  to:

  • Develop a set of statewide resource sharing guidelines for colleges and universities.
  • Establish principles to facilitate the integration of resource sharing (e.g., the SUS UBorrow service) among both entities.
  • Recommend services to enhance resource sharing.
  • Coordinate with relevant FLVC staff and other committees and report to the Executive Committee .

Secure Token Service (STS)

The method used to programmatically interface with different data sources.


Southeast Florida Library Information Network (Multi-type Library Cooperative MLC)

Service Request

A request from a customer for information, advice or a standard change.


The openURL link resolver software from Ex Libris group.


Standard Generalized Markup Language, an ISO Standard metalanguage in which one can define markup languages for documents.


Submission Information Package, a CIP prepared for ingest into the FDA


SkyRiver is a full-service cataloging utility that offers unlimited, one-click access to a growing database with more than 44 million unique, high-quality MARC records from the Library of Congress and CONSER. It also offers public domain metadata from SkyRiver customer libraries and hundreds of other contributing libraries.


Service Oriented Architecture


SobekCM (alternately Sobek and Sobek CM), an open source software engine and suite of associated tools for digital libraries and digital repositories for galleries, libraries, archives, museums, colleges, universities, scholarly research projects as with the Digital Humanities, Research Data Collections, and more.  Used by UF and to be succeeded by Islandora.


Secure Shell (SSH) is a cryptographic network protocol for secure data communication, remote command-line login, remote command execution, and other secure network services between two networked computers.


Switch to Production


State University Libraries


State University System (SUS), the thirteen public universities in the state of Florida.


Standardized Usage Statistics Harvesting Initiative protocol, a NISO standard for improving the efficiency and consistency of the collecting and reporting of usage statistics.


State University System of Florida


Southwest Florida Library Information Network (Multi-type Library Cooperative)


Tampa Bay Library Consortium, a cooperative of approximately 100 libraries in 12 counties, part of the interlibrary loan system providing ground delivery of books and resources.

Technical Services Standing Committee  (TSSC)

Technical Services Standing Committee for FLVC.  Charged to:

  • Assist and advise the FLVC MCLS regarding all technical services issues in a statewide environment. Scope of committee work includes, but is not limited to, acquisitions, cataloging, preservation, and serials.
  • Propose, review, and evaluate procedures and guidelines that support technical work products and training, focusing on the quality and effectiveness of technical operations and catalog functionalities in a complex academic environment that includes multiple types and sizes of libraries and materials.
  • Work with other committees and task forces, solicit ideas and disseminate best practices using multiple communication mechanisms to enhance the exchange of necessary consortial initiatives in a cooperative statewide academic setting.


Towards Interoperable Preservation Repositories, an IMLS grant project with NYU and Cornell to create a model for repository-to-repository transfer between heterogeneous systems.


Unmediated borrowing of resources from remote libraries beyond the standard interlibrary loan process that currently requires Mango.

User Interfaces Standing Committee (UISC)

Advise the FLVC MCLS regarding service interface options for library users. Scope of committee work includes, but is not limited to:

  • Online discovery tools, online catalog, interfaces on web and mobile devices, and support sites, taking into consideration issues such as accessibility and multiple languages.
  • Group will liaise with other FLVC committees and task forces as appropriate.


The three-letter Aleph abbreviation for the union catalog of the SUS.


Virtual Private Network, software which makes a client appear local to a remote network.

WebBridge LR

An online patron-service tool from Innovative Interfaces that provides OpenURL linking to full text article content from citations in external reference databases. It facilitates linking to the appropriate and available electronic copy by matching against the journals you have and their coverage dates.


EXtensible HyperText Markup Language, a markup language that has the same depth of expression as HTML, but also conforms to XML syntax.


EXtensible Markup Language, an SGML which allows authors to define and use their own tags.


A network monitoring application using free software, operates under the GNU, General Public License. Iits central server runs on Unix and Linux hosts.


ANSI standard for computer-to-computer communications and retrieval.