PROJECT STRUCTURE

In order to implement all facets of Alma and Primo VE and receive valuable input from library staff, FALSC is using a similar organizational structure that was used in our previous implementation. This structure incorporates the use of the following:

  • Steering Committee - To guide our project and make any high-level decisions
  • Implementation Team - To oversee the day-to-day work of the project
  • Working Groups - Eight small groups whose focus is on a particular aspect of the ILS
  • Discussion Groups - To assist their corresponding Working Group with their work
  • ILS Coordinators - One representative from each of the 40 institutions whose role is to coordinate the implementation within their own library and act as a conduit for information about the project.

Details on the roles and responsibilities for each of these are explained in FALSC's Organizational Framework for ILS Implementation document. A graphical representation of the project's organizational structure is below.

 

ILS Timeline ILS Timeline

Onboarding Phase

April - June 2020

  • Finalize project plan with Ex Libris
  • Choose vanguard institutions
  • Ex Libris provision test environment
  • Form Implementation Team and Working Groups

Vanguard Phase

July - October 2020

  • Extract Bib data from Aleph and all other data from vanguard libraries and load into Alma
  • Review converted data for all vanguard libraries in Alma
  • Set up Primo VE views for the union catalog and vanguard libraries
  • Set up and test all necessary 3rd party connections for vanguard libraries
  • Provide online and in-person training (if possible) for FALSC and vanguard libraries' staff
  • Analyze conversion procedures and revise as necessary

Full Testload Phase

November 2020 - April 2021

  • Extract all data from Aleph and load into Alma
  • Review converted data in Alma
  • Set up Primo VE views for the union catalog and all libraries
  • Set up and test all necessary 3rd party connections for all libraries
  • Provide online and in-person training (if possible) for library staff
  • Analyze conversion procedures and revise as necessary

Go-Live Phase

May 2021 - July 2021

  • Perform Final extraction of all data from Aleph and load into Alma
  • Perform final setup for Primo VE views for all libraries
  • Freeze all current activity on Aleph/Mango
  • Switchover to Alma/Primo VE - July 13, 2021