PROJECT STRUCTURE
In order to implement all facets of Alma and Primo VE and receive valuable input from library staff, FALSC is using a similar organizational structure that was used in our previous implementation. This structure incorporates the use of the following:
- Steering Committee - To guide our project and make any high-level decisions
- Implementation Team - To oversee the day-to-day work of the project
- Working Groups - Eight small groups whose focus is on a particular aspect of the ILS
- Discussion Groups - To assist their corresponding Working Group with their work
- ILS Coordinators - One representative from each of the 40 institutions whose role is to coordinate the implementation within their own library and act as a conduit for information about the project.
Details on the roles and responsibilities for each of these are explained in FALSC's Organizational Framework for ILS Implementation document. A graphical representation of the project's organizational structure is below.
ILS Timeline
Onboarding Phase
April - June 2020
- Finalize project plan with Ex Libris
- Choose vanguard institutions
- Ex Libris provision test environment
- Form Implementation Team and Working Groups
Vanguard Phase
July - October 2020
- Extract Bib data from Aleph and all other data from vanguard libraries and load into Alma
- Review converted data for all vanguard libraries in Alma
- Set up Primo VE views for the union catalog and vanguard libraries
- Set up and test all necessary 3rd party connections for vanguard libraries
- Provide online and in-person training (if possible) for FALSC and vanguard libraries' staff
- Analyze conversion procedures and revise as necessary
Full Testload Phase
November 2020 - April 2021
- Extract all data from Aleph and load into Alma
- Review converted data in Alma
- Set up Primo VE views for the union catalog and all libraries
- Set up and test all necessary 3rd party connections for all libraries
- Provide online and in-person training (if possible) for library staff
- Analyze conversion procedures and revise as necessary
Go-Live Phase
May 2021 - July 2021
- Perform Final extraction of all data from Aleph and load into Alma
- Perform final setup for Primo VE views for all libraries
- Freeze all current activity on Aleph/Mango
- Switchover to Alma/Primo VE - July 13, 2021
