Updates from the fALSC interim executive director
This will be my final monthly update, as I will soon be leaving Florida to take on the role of Assistant Vice Chancellor for Academic Library Services and Executive Director of GALILEO. It’s been a pleasure working with you all for the last two decades, and I wish you all the best as you move forward with FALSC and the Sierra / Encore Duet implementation. While I am sad to leave, I know that the support and services you continue to receive from FALSC staff will be top-notch. They are truly the hardest working and most professional staff I’ve ever encountered, and they take their commitment to Florida’s academic libraries very seriously. I know that a very bright future awaits FALSC and the 40 libraries it supports, and I’ll be watching and cheering you on from one state north.
Kate Nevins joined the FALSC leadership team on April 15 as a Visiting Strategist for Planning and Engagement. Kate will be focused on oversight in the areas of coordination, communications, and issue resolution as well as working closely with the Members Council and staff in continuing to move strategic planning forward. She will be a member of the FALSC Leadership Team as well as the overall FLVC Leadership Team.
FALSC's existing director-level staff will continue in their roles to maintain daily operations: Linda McCarthy will continue to lead library support and training, Claire Dygert will continue to lead e-resources and digital services and Ellen Bishop will continue to lead integrated library services. Until the permanent Executive Director is in place, all three will report to Mike Dieckmann, the Innovation Institute’s Associate Vice President and Chief IT Strategist.
The process of searching for a permanent Executive Director for the Florida Academic Library Services Cooperative (FALSC) has now begun. UWF will be retaining the services of Greenwood-Asher to identify candidates and assist in the search. The search committee will begin meeting in mid-May, conduct interviews in July, and identify finalists by late August. The current planned start date is October 1.
There will be five MCLS representatives on the search committee, including a representative from the Executive Committee who will serve as Co-Chair. Ray Calvert, Vice Chair/Chair-Elect has agreed to serve in that capacity. There will be four representatives from the MCLS at large, two each from the FCS and SUS. There will also be representatives from the Executive Advisory Council, FALSC/FLVC, and UWF.
A formal organizational chart for FLVC and its component areas has been shared with the Executive Committee, and will be shared soon with the MCLS.
Governance and Advisory Processes
The Executive Committee of the Members Council on Library Services (MCLS) met on April 20. The primary purpose of this meeting was to select the members of the Working Groups for the Sierra / Encore Duet implementation (see details below). The committee also approved the final version of the Next-Gen ILS Planning and Implementation Framework document, and discussed the upcoming June Members Council meeting. Dr. Pam Northrup also discussed the search for the Executive Director of FALSC and the continued involvement of Kate Nevins with strategic planning and communications.
The next meeting of the Executive Committee is scheduled for Wednesday, May 18, from 2:30 p.m. – 4:00 p.m. ET. The next meeting of the Members Council on Library Services will be held on Tuesday, June 14, on the Seminole Campus of St. Pete College. An agenda and meeting materials will be sent in advance of the meeting. Once approved, agendas, meeting packets, and minutes for all MCLS and Executive Committee meetings are available online.
The FALSC Regional User Meetings are now underway, focusing on the implementation of Innovative Interfaces’ Sierra and Encore Duet software for all forty public higher education-institutions in Florida. Staff from Innovative Interfaces have presented at the meetings, and we’ve received a lot of very positive feedback so far.
Library Project Updates
- Enhancements and integration requests (freeze now unless transferrable to the new system)
- Data loading and quality control (continue through the end of 2016, then freeze and develop in new system)
- Service requests for broken functionality or system settings in Aleph (depending on the request, may be worked on until acceptance of the new system)
Other Library Project Updates
Our research indicated that some (non-FALSC) libraries have reported issues with the migration from EZProxy 5.x to 6.x, so we decided to deploy the new version on a pilot basis for one college two weeks ago. Thank you to St. Petersburg College for volunteering to be the test case; the upgrade was necessary to fix an access problem with one of their products, BizJournals. St. Pete reported no issues with the upgrade, and no anomalies have been seen in the log files. We are planning to upgrade the rest of the colleges on the morning of Sunday, May 15. Assuming those upgrades are successful, we will then upgrade the three university instances maintained by FALSC, along with FLA-PASS.
The FLVC Help Desk received 3,236 cases in March and April (including 771 submitted via chat – nearly a quarter of the total cases), and closed 2,995 cases. For the month of April, a brief customer satisfaction survey was sent out for a selection of resolved cases in order to ensure that we are meeting needs and expectations. Thank you to those of you who took the time to complete the survey; so far we’ve received 85 responses and are expecting to get a few more responses back in the next week. Your feedback will be used to improve the services we provide (although an initial review shows that most of you are already very happy with Help Desk services.)
The Collection Management and E-Resources Standing Committee (CMESC) is busy pulling together possible portfolios for 2017, for presentation at the June 14 MCLS meeting. There may be some significant changes to the collection if the committee’s recommendations are taken, so we look forward to a robust discussion of the portfolios at that meeting. Concurrently, the FALSC e-resources team is planning for our 2017 group licensing process, which may have some adjustments in light of the Sierra / Encore Duet implementation. We plan to discuss any proposed changes to that process at the MCLS meeting as well.
The MCLS E-Resources Framework Working Group has also begun working on a new program approach for the FALSC-funded statewide e-resources, and will report on their progress at the June MCLS meeting.
We continue to work with several colleges to finalize their transition from materials vendor Baker & Taylor to Yankee Book Peddler. Unfortunately some institutions have started over because their initial YBP profile was not complete. Compounding this effort was OCLC’s switch from WorldCat Cataloging Partners to WorldShare Collection Manager: as libraries have been transitioning to YPB, they have also been working to set up their Collection Manager profiles for YBP and other vendors for whom FALSC loads records into Aleph. We will continue to work closely with the colleges to ensure this transition is completed successfully.
The Tampa Bay Library Consortium (TBLC) recently informed us that the statewide courier costs will be rising in October. We have begun discussions with the MCLS Executive Committee on how to address this issue, and will bring some options forward for discussion at the June MCLS meeting.
A few issues were raised at the Resource Sharing Standing Committee (RSSC) meeting regarding setup of lost billing workflows for SUS UBorrow lending libraries. The RSSC plans to present a few suggestions on how to proceed with lost books billing (e.g., each individual library to bill as needed, implement proposed automated workflow, or do nothing) to the MCLS at their quarterly meeting on June 14.
- New PDA/DDA/xDA plans for PDA01: New Plans: Ebook Central (ECC), Alexander Street Press (TCC), Removed JSTOR (UWF)
- E-Book and PDA monthly updates: eBrary, Rittenhouse, Gale Lit Crit, EBSCO subscriptions, SWETS, FMG, SUS Coutts PDA
- LCA10: For 2016, we have loaded records through week 17
- EJournal Serial Solutions: April is complete
- EJournal MARCit!: April is complete
- GPO Marcive SUS e-books: May is complete.
- EEBO Record Reloads: We have completed the loading of replacement records for Early English Books Online for FSU
FALSC continues to work with the Digital Initiatives Standing Committee (DISC) on Islandora and other digital services. The new Islandora-related format facets/icons approved by DISC are now in production in Mango (https://union.discover.flvc.org). To see the new facets, do an empty search and click the “Digital Collections” subcollection facet; you should then see results that display the new format facets and icons/icon text. The new formats are derived from MODS typeofResource values that are unique to digital objects: still image, moving image, text, sound recording – musical, sound recording – nonmusical. Clicking the relevant format facet will then display search results with icons and icon text related to that format facet.
FALSC Digital Services staff have attended several trainings recently, including a LYRASIS webinar (“Starting Right: Introduction to Digital Project Management Planning”) and Islandora Camp in Ft. Myers, where FLVC staff and their development partner FSU collaborated on a number of presentations about FL-Islandora and our contributions to the Islandora Open Source Software Community.
Work continues on completion of existing tasks/fixes, i.e., MODS validation and enforcement of a single Item Identifier (IID) and namespace enforcement, upgrading MODS forms to v3.6, changes to delete mechanism, etc.
Islandora software was upgraded to the latest version (release 7.x-1.6) on March 20, and an outside vendor, discoverygarden, has completed their diagnostic analysis of the Islandora servers. They have discussed their report and recommendations with FALSC staff, who will soon be starting a project to implement the recommendations.
A feasibility project to test load over 5,200 issues of the “Bradford County Telegraph” from UF’s Sobek instance into FL-Islandora’s Florida Digital Newspaper Library test site is underway.
We are continuing to work on the statewide inventory of digital archives and collections held by Florida public universities and colleges. Once that inventory is complete, we will work with DISC and other groups to identify the best way to provide access to those collections. This is in support of FALSC’s statutory requirement to provide “a statewide searchable database that includes an inventory of digital archives and collections held by public postsecondary education institutions.”
Florida Digital Archive (FDA)/DAITSS:
A series of dissemination projects for UF have begun, as UF is attempting to reconcile their Tivoli backups with objects archived in the FDA. This is likely to involve a substantial amount of work both by UF and FALSC, including querying the DAITSS database based on Package Name, providing the results to UF to reconcile any duplicates, and then performing the dissemination and FTP-ing the results to UF’s FTP space. Planning and scheduling of these requests are being coordinated with UF, as this is an unusually large project. In April 1,747 disseminations were performed for UF (296 for issues of the newspaper “Diario de la Marina”). Work on disseminating an additional 1,400 newspaper packages is underway.
In addition to the UF disseminations, 77 packages were disseminated for FIU, as part of a project to replace approximately 150 packages where data on the FIU system (both on network drives and archival gold DVDs) has become corrupted.
We continue to work on resolving dissemination problems, MOV file package exceptions, and updating DAITSS code to deal with PREMIS v.3 and reconcile issues with packages archived under PREMIS v.2.
During the month of April, the Florida Digital Archive (FDA) ingested 3,228 GB of new data, consisting of 9,978 packages and 505,458 files. The FDA currently contains 225.4 TB of data, 527,848 total packages/AIPs, and 62,767,919 data files.
We are in the process of scheduling the upgrade of Florida OJ’s OJS software to 2.4.8 with the vendor and providing the necessary access to FLVC’s systems. A plugin to extract metadata fields from .docx or .pdf submissions has been installed on the test server and FSU is testing the plugin. Information was provided to University of Florida regarding functionality of a translation plugin.
- FALSC Region 1 User Meeting: May 12, 2016, Chipola College, Marianna. Region 1 includes: Chipola College, Gulf Coast State, Northwest Florida State, Pensacola State, Tallahassee CC, Florida State University, Florida A&M University, University of West Florida
- Webinar: Introduction to Sierra and Encore Duet Documentation: May 13, 2016, 10:00 a.m. – 11:00 p.m. ET. To register, go to https://register.lincc.net and then select Course Catalog. Search for the title. Select the webinar name, click Enroll, and then click Register. If you do not have an account, click the “First Time User” link on the registration site, or contact the FLVC Help Desk for assistance.
- FALSC Region 5 User Meeting: May 18, 2016, Broward College, Davie.
- Region 5 includes: Florida Keys CC, Broward College, Miami Dade College, Indian River State, Palm Beach State, Florida Atlantic University, Florida International University
- Members Council on Library Services Executive Committee Conference Call: May 18, 2016, 2:30 p.m. –4:00 p.m. ET
- Members Council on Library Services: June 14, 2016, St. Pete College, Seminole Campus
- Members Council on Library Services: September 8 – 9, 2016, Florida Atlantic University, Boca Raton
- Members Council on Library Services: November 30 – December 1, 2016, University of Central Florida, Orlando
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