FALSC UPDATE

From the Executive Director, Elijah Scott
 

OCTOBER 2018

Elijah Scott

As I write this update, we are only a week past Hurricane Michael, which has been described as the most damaging hurricane to ever strike the Florida Panhandle. It’s far too early to fully comprehend the scope of the damage left by Michael across four states or, more sadly, to tally the number of lives lost from this tragic event.

Many FALSC and FLVC staff were also affected as the storm caused damage to homes and property, yet our staff worked diligently to ensure that all FALSC services continued without interruption. Although the FLVC Tallahassee Office was closed for almost the entire week, operations continued to be maintained both remotely and from our offices in Gainesville and Pensacola.

Moving forward, we want to make every effort to assist FALSC member libraries who have been affected by the hurricane. At this point in time, it appears that our colleagues at Chipola College and at Gulf Coast State College likely sustained considerable damage to their campuses. We do not have any specific information, but as more information becomes available, FALSC will assist in coordinating efforts to assist our colleagues at these institutions as they work to make library services and resources available to their students. FALSC is also in contact with our colleagues at the Florida Division of Library and Information Services (DLIS) to participate in recovery efforts for public libraries that may have sustained damage.

Writer Diane Ackerman once observed that, “Hurricane season brings a humbling reminder that, despite our technologies, most of nature remains unpredictable.” In the course of the past week, however, I have seen how individuals and communities are using our technologies to give credence to the declaration of Alexander Pope: “Hope springs eternal in the human breast.” The technological marvel that is the internet, combined with the conglomeration of social media, have enabled individuals and communities to rally and support one another in ways that would have been almost impossible just a decade ago. Before and immediately after the hurricane, people from around the world used our technology to ask, “How can I help? and to say, “Here’s what I can give.” In my local community, I’ve seen individuals who were previously strangers come together through social media to form groups of coordinated volunteers who have moved mountains of supplies to get them to the communities and the people who need them most. Recovery from a disaster of this size and scope will take months, perhaps years, but I have every confidence that recovery will happen. Hope springs eternal, indeed.

– ELIJAH SCOTT, Executive Director, Florida Academic Library Services Cooperative

 

Governance and Advisory Processes

MCLS Quarterly Meeting – Dec. 6 - 7, 2018

The next MCLS Quarterly Meeting will be Dec. 6 - 7, 2018, at FLVC Tallahassee, FL. Please visit the FALSC website for registration information. Agenda to come.

The Executive Committee of the MCLS met on Nov. 21.

To download materials from past MCLS and Executive Committee meatings, go to FALSC.org.

 

Other Library Projects

E-Resources

FALSC has received pricing for our 2019 statewide collection of resources from most of our vendors. We are still in the process of renegotiating pricing with some vendors base on this year’s cancellations.

The FALSC group licensing process is underway, with 38 of the 40 institutions requesting pricing through our annual survey. FALSC staff has been working with vendors to gather pricing information, requesting consortial and group-participation discounting. We hope to have pricing out the week of Oct. 26. Because of the delay caused by Hurricane Michael, we will continue to work on expediting the service to ensure that invoices go out on time this year.

FALSC staff continues to work on renewal license agreements with Wiley, Cambridge, and Clarivate on behalf of the participating institutions.

 

FALSC Regional User Group Meetings Returning This Spring

FALSC is planning to reboot the Spring Regional User Group meetings for April/May 2019. FALSC will host five one-day regional meetings around the state of Florida to serve as a forum to communicate with our members, to gather and share information about the use of FALSC products and services, and to provide a platform for our members to share ideas and accomplishments with their colleagues. The meetings will host informational sessions, trainings, and presentations from both FALSC staff and staff working in our member libraries. Details will be finalized in the coming months. If your library is interested in hosting a Regional Meeting, please contact Brian Erb, berb@flvc.org, for details.

 

Integrated Library Services

Aleph Upgrade to Version 23
The new Aleph v.23 TEST client is now available for downloading and installing. Please visit our "Aleph v.23 Clients" web page for download instructions. Library staff testing in the new v.23 TEST client will run from mid-October until mid-December. We are also proud to announce a new LibGuide, Aleph v.23: Features and Functionality, that includes documentation and functionality workflow videos. For a summary of the new functionality, go to the document, “Aleph Version 23: New Features and Functionalities”. The production upgrade and GO LIVE is on track to take place during winter break.

FALSC will be presenting a webinar on “Aleph version 23: New Features.” The webinar will cover the new features in all modules. The same webinar is being offered twice and will be recorded. The dates and times are Thursday, October 25, 2018, from 10:00-11:30 a.m. ET and Wednesday, October 31, 2018, from 2:00-3:30 p.m. ET. After the webinars have been conducted, we will be hosting “Open Office Hours” via Collaborate, for any library staff to hop on and ask questions. A detailed message with connection information, day and hour for the Open Office Hours, will be sent soon.

Mango and Switch to EDS Mega-Index with Full Text Finder
As part of the project to provide Mango to all the colleges, FLVC completed the work to shut down Primo, SFX, and MetaLib on October 7, 2018. You should not be able to access any of these three applications. Links corresponding to these applications will reach a webpage indicating the service is no longer available. The URLs that will result in the sunset page are those beginning with http://resolver.flvc.org, http://metasearch.flvc.org, and http://discover.linccweb.org/primo_library. Users should be directed to Mango or a database to obtain a new link to the record they are trying to reach.

All colleges are live on Mango with their customized local interfaces, and all institutions that use Mango to display articles are live with the EDS article mega-index and Full Text Finder link resolver. To join the new Mango listserv, FLVCMANGO@LISTSERV.FLVC.ORG, contact the Help Desk.

Online “Open Office” hours for Mango and article linking will take place Thursdays from 2-3 p.m. Past webinar recordings can be found on the Mango Discovery LibGuide.

 

Centralized Data Loads, Extracts, and Reports

SUS Aleph record counts for August are complete. September monthly FCS reports have been released.

Ad hoc reports for various institutions were prepared on:

  • Various reports of circulation, such as:
    • items that have not circulated in the past 15 years in specific call number ranges (for collection development purposes)
    • items in a specific collection for the past FY to support a proposal for a student fee
    • items purchased in a specific fund code to determine if the approval plan is worth the money
    • specialized report of DVD use for collection management
  • Create a new report format to include information for a specialized serial report (SUS) and edition (FCS)
  • Modified existing custom service to include items in RESER location
  • Removed 107,344 e-book items for Valencia College

Recent data loading projects include:

  • Rittenhouse PDA updates
  • September GPO Marcive
  • FMG eResources
  • Credo eResources
  • Kanopy eResources
  • Initial load of EBSCO HLM journal MARC records for USF and removal of ExLibris MARCit! records
  • EBSCO HLM monthly MARC updates
  • Serial Solutions MARC updates

Other recent FALSC activities include:

The Aleph upgrade from version 20 to version 23 is moving along as scheduled. This quarter sees activity in testing of the new version. The target is to go live during the winter break in December.

Over the past few months, FALSC has been working with the University of Central Florida on the Aleph/Mango configuration and setup of the server connection and request process for the ARS (Automated Retrieval System). The ARC (Automated Retrieval Center), a four-story storage building, will house a large portion of the library’s print collection. UCF patrons may place a request for ARC material via Mango. The material will be retrieved by robotic cranes from designated bins in the ARC and delivered to a staging area for staff to transfer to pick up locations. Staff at UCF are busily working on transferring material from their Main library to the ARC.

ARC materials are not yet available for UBorrow. More information on UCF’s ARC can be found here.

 

Digital Services

  • Join the newly created Open and Affordable Learning Community for the State of Florida discussion list, FLVC-OPEN-AFFORDABLE@LISTSERV.FLVC.ORG, by subscribing. This list will be used to create a network of OER experts, facilitate collaborative efforts, and provide a channel to share challenges and benefits in the state’s OER landscape. Creating a clear and central avenue for communication is a critical step as we build local efforts and sustain statewide support.
  • Digital Services Fall 2018 Survey coming soon! We will be asking for your assistance in reviewing Digital Services' products and/or services for your individual institution. Your time and participation are appreciated and voluntary. We expect the survey to come out in early November and hope to receive all responses before the new year. Surveys will be distributed to the digital services point person for each campus, and we do expect that this survey will take one hour to complete.
  • Florida Digital Archive Decision and Plan for the Future is underway now. Please review possible options for future of the FDA. We invite any member, along with current affiliates, to provide feedback on these options and how this may impact their local preservation efforts. Based on member input we anticipate selecting one option to recommend for member’s approval at the December MCLS meeting.
  • Archon to ArchivesSpace migration is now underway. Next steps: Each institution will need to address any changes that need to be made by editing records on the Archon sites. Once any issues are addressed, FLVC and the institution will schedule a freeze on activity on that institution’s Archon site and FLVC will send a final export to Lyrasis. After a close review of this export on ArchivesSpace, the ArchivesSpace site will go live, links from Archon will be redirected to ArchivesSpace, and all activity will be on ArchivesSpace going forward. If you need assistance at any time during this process, you can contact help@flvc.org with “ArchivesSpace” in the subject line.
  • Florida OJ upgrade to latest OJS version coming soon. Tentative schedule: During October, FLVC performed background upgrades on the servers. In November, FLVC will upgrade an internal only development server and test for any errors in the upgrade. During December, FLVC will upgrade the test server. Libraries should have no impact through this phase. In Spring 2019, FLVC will host workshops allowing journals to look at their own content on the test server and will schedule a date to upgrade the Florida OJ sites. It is anticipated that the upgrade will change the interface for logged in users performing publishing tasks in the software. A cut over date will be scheduled more than a month in advance and will be selected without input from journals (we acknowledge that any date will be poorly timed for someone). We hope to limit downtime for all involved.
  • Open Textbook Network Train the Trainer Sessions coming in Spring and Summer 2019. These sessions will be for anyone on campus who will help to advocate for OER and should be candidates to present the faculty workshop at your local institutions. These sessions are not for faculty who you hope to convert to OER adopters.
  • Islandora
    • Workshop "Step-by-step instructions on getting Islandora metadata into Open Refine" recordings are posted to the ISG section of the DISC wiki, from the Sept. 25, 2018, meeting agenda.
    • Florida Atlantic University (FAU) has formally launched an institutional repository in Islandora. The repository can be accessed by following the link to "Research Repository" on FAU's Islandora homepage.
    • Florida State College at Jacksonville's (FSCJ's) Islandora site is formally launched. The site contains student publications, including newspapers and journals, and video recordings of interviews with local authors from the Jacksonville area.
    • Hillsborough Community College's (HCC's) Islandora site is formally launched. The site contains many materials about the town of Ruskin and plans to add materials about other Tampa-area history materials.
  • Register now for the 2019 OER Summit (Feb. 27 and 28).

 

Around the Libraries

If you have any news that you would like to share in this newsletter and on our website, email us!

 

Upcoming Events

The Members Council on Library Services will meet:

  • Dec. 6-7 at the Tallahassee offices of the Florida Virtual Campus (FLVC) and FALSC

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