FALSC UPDATE

From the Executive Director, Elijah Scott
 

May 2019

Elijah Scott

Hello Everyone,

In the annual cycle of the academic library, May is often the month where we take advantage of the brief reprieve between the spring and summer sessions to evaluate the success of our work during the academic year, review projects completed or still in need of completion, and perhaps even find time to finish some low-priority projects that have been pushed aside by competing demands during the course of the spring semester.

In May, FALSC staff completed the last of a series of five FLVC Regional Symposia that were held around the state. In total, over 164 library colleagues from our member institutions attended the Symposia. In addition to presentations from FALSC staff, the Symposia included 12 unique presentations by library faculty and staff, some of which were presented at multiple locations. All of the presentations are available on the FLVC Regional Symposia LibGuide at https://falsc.libguides.com/regionalsymposia. I would like to personally thank FALSC staff who did a tremendous job of organizing and presenting at these Symposia. We would also like to thank our hosts at each region, who were extraordinarily generous with their time and facilities:

  • University of West Florida
  • St. Johns River State College
  • Seminole State College
  • Florida Southwestern State College
  • Broward College

Also in May, several FALSC staff attended the Florida Library Association Annual Conference in Orlando. With over 900 library colleagues from all types of libraries in the state of Florida in attendance, the FLA Annual Conference was a great opportunity to reconnect with old friends and build relationships with new library partners. FALSC had a booth in the Exhibit Hall which was heavily visited; the free chocolate likely boosted our traffic! FALSC staff also presented our annual FALSC Forum at the conference to a standing-room-only audience.

All other events aside, May is also the season of one of the most exciting events of the academic year: graduation. Although I no longer have the opportunity to participate directly in the graduation events and excitement at a college or university, I’m still able to participate vicariously through social media. One of the absolute highlights for me of the month of May has been seeing photos of smiling faces next to diplomas, held by students and library student workers from the college where I previously worked. We all know the challenges and struggles that our students face and overcome as they pursue their educational goals, so it made me especially happy to see students who I used to work with and encourage to finally achieve the success of a college degree

– ELIJAH SCOTT, Executive Director, Florida Academic Library Services Cooperative

 

Governance and Advisory Processes

MCLS Quarterly Meeting, June 6-7, 2019

The next MCLS Quarterly Meeting will be June 6-7, 2019, at the College of Central Florida – Ocala Campus. Visit FALSC.org to register today.

The Executive Committee of the MCLS met on May 22.

To download materials from past MCLS and Executive Committee meetings, go to FALSC.org

 

Library Support & Training

FLVC Regional Symposia

Thanks to everyone who attended one of the five FLVC Regional Symposia.  It was great to be able to connect with our members, share our activities, and provide a platform for our members to share with each other the great things going on in our institutions.  Over 160 people attended the five meetings and we look forward to seeing everyone again next year.  If you are interested in hosting a Regional Meeting next spring, please contact Brian Erb.

 

Integrated Library Services

Next Generation Integrated Library System

The Evaluation Team met on May 7th at the Gainesville FLVC office for the final vendor scoring and decision on a recommendation if one or more vendors should be invited to negotiate. The final scoring was based on the written responses from the ITN, a number of additional questions and answers from the vendors, the vendor oral presentations/demos, and the feedback received from the survey that was sent to all library staff.

Next steps are for the Evaluation Team to write a letter of recommendation to the UWF and work on a document of recommended Negotiation Points for the UWF/FALSC Negotiation Team. We are still under UWF Procurement’s Cone of Silence until negotiations are complete.

You can find more publicly available information, such as the Evaluation Team members, the Reviewers, and a Timeline, on the Integrated Library System ITN LibGuide. In order to continue to protect the integrity of the ITN process, all library faculty and staff should refrain from discussing the ILS process with any prospective vendor.

 

Mango

Check out the new UBorrow Enhancements detailed on the Mango Discovery LibGuide. The requests come from the Resource Sharing Standing Committee, Help Desk cases, comments from Mango webinars and ideas generated by FLVC/FALSC staff. Look out for the highlights and descriptions of the new features to be posted on our FALSC website.

FALSC is investigating the possibility of redesigning Mango as part of the continued Mango Feasibility Study. We conducted a brief online survey for all library staff, students and faculty to gather feedback on what functionality you want in Mango and what you’d like the interface to look like. We are currently analyzing and compiling the data from the survey. The results will be part of the final Mango Feasibility Study Report due next month, in June.

Mango Enhancements are being released on a quarterly basis, so look for the next release at the end of June. As with previous enhancements, FALSC will conduct a webinar to review the details of each enhancement. For more details of new features and the webinar recordings, see the 2018 Mango Enhancements LibGuide

 

 

Library Projects and Services

An initial file of UF and FLARE bibliographic data was sent to Google to be analyzed against their partner data to determine candidates for a Google Books digitization project. Additional files will be pulled in the coming weeks for other SUS libraries that have agreed to participate in the project.

HathiTrust has suspended the 2019  print holdings update and therefore no SUS print holdings file will be sent this year. HathiTrust explained the suspension giving the following reasons:

  • To reduce the workload on members and HathiTrust staff associated with the generation, receipt, assessment, and processing of hundreds of files year.
  • To reduce the frequency of holdings submissions and, therefore, the year-on-year volatility in fees.

More information on HathiTrust Print Holdings from partner libraries can be at www.HathiTrust.org

Finally, all of the UBorrow Enhancements have been implemented in Production, including the "Books Available for UBorrow" in the Mango Union Catalog, and the opt-in feature of listing a pickup location based on patron status, e.g. Faculty Campus Delivery. 

 

Centralized Data Loads, Extracts, and Reports

Ad hoc reports for various institutions were prepared on:

  • Custom report on expenditures
  • Specialized Age of Collection report
  • Duplicate OCLC number reports
  • Report of cataloging statistics
  • Holdings with no items
  • Report of items with specific note
  • Count of ebook titles
  • Worked with an institution on a possible study for student success
  • Report of activity by dual-enrolled students
  • In house usage report for Reference collection
  • Report of call number errors
  • Report of all students with overdue items
  • Changes to an existing custom report

Recent data loading projects include:

  • LAPS FCS Statistics 04-2019
    • # of patronloads - 454
    • # of borrower records added - 20,158
    • # of ebook Records added/updated - 38,141
    • # of EDI transmissions - 37
    • # of orders added - 1,496
    • # of record extracted for EDS - 981,356
    • # of items purged via batch - 10,627
    • # of e-resource records deleted - 796
    • # of Enhanced AcqOrder Titles - 1,167
  • LAPS SUS Statistics 04-2019
    • # of SUS GPO Loaded - 16,113
    • # of bibliographic records deleted from UXU01 - 30,715
    • # of SUS ebooks processed - 63,108
    • # of Cassidy Law ebooks processed - 662
    • # of EBSCO Holdings Link Management Records Loaded - 8,336
    • # of EBSCO HLM Records Modified - 6,535
    • # of EBSCO HLM Records Deleted - 32,939
    • # of PDA01 Records Loaded 396,803
    • # of PDA01 Records Deleted - 62,304
  • LAPS FCS/SUS Statistics 04-2019
    • # of PDA01 Records Loaded 396,803
    • # of PDA01 Records Deleted - 62,304

 

Other Library Projects & Services

Statewide Collection 2020

The CMESC will work on evaluating the statewide collection and make recommendations for 2020 in the upcoming months. FALSC has received most initial quotes from vendors and negotiating activities will continue throughout the next several weeks. There are a few quotes that will note be available until later this summer as per some of our vendors. FALSC provided the CMESC with meaningful analyses of usage data to assess the statewide collection. FALSC is also working with the CMESC as they work on their recommendations for renewal and cancelation for the statewide collection to be presented at the next MCLS meeting in June.

 

Group Licensing 2019

The FALSC group licensing process almost complete. We are still negotiating one agreement, Mergent Intellect, and we expect to have this fully executed within the next few weeks.

 

Consortia Manager

FALSC is pleased to announce that the contract for Consortia Manager has finally been approved by both parties and is now being distributed for signatures. We are hoping to begin implementation activities this summer.

 

FALSC/SUS Negotiation Team Partnership

The contracts for Clarivate Web of Science and Wiley Online Journal are fully executed. The contract for Cambridge Online Journals has been approved by both parties and we are waiting for Cambridge to initiate the signatory process. We anticipate both contracts will be fully executed. We have been assured access will remain available until the Cambridge Online Journal Contract is fully executed.

 

Digital Services: an OER Unit

Florida Digital Archive

We are in the final stages of sunsetting the FDA on June 30, 2019.  Thank you to all the affiliates for your great work as we went through this process.

 

ArchiveSpace

Lyrasis has coded and pushed out to the open source community a fix to a software bug that prevented printing of a PDF finding aid when ampersands appear in the finding aid.  Now that migrations are complete, FALSC had provided initial feedback, completed ADA testing on the search portal, and has asked Lyrasis to reach out to FALSC members who are part of the ArchivesSpace contract regarding the search portal.

 

Florida OJ

OJS 2 to 3 upgrade: Updates for this upgrade are being sent to the Florida OJ listserv. To be added to the listserv, contact help@flvc.org and request to be added. FALSC anticipates that the upcoming upgrade to OJS 3 will result in approximately 55 hours of downtime, during which a "down for maintenance" message will appear on the site. An overview of the upgrade and status updates are available at, FALSC.org.

 

Islandora

A routine software upgrade is underway now. In addition, back end maintenance taking place this quarter will lead to smoother functioning of the sites.

 

OER

Students from each campus will be encouraged to give feedback on several designs for a zero textbook icon. Based on their feedback we will recommend a single statewide design for all zero textbook courses. 

We are encouraging anyone interested in open and affordable learning to join our growing network, OPEN FL.  You can find out how to join and more information about the network at, http://falsc.libguides.com/openfl.

 

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