FALSC UPDATE

From the Executive Director, Elijah Scott
 

March 2019

Elijah Scott

As we enter the month of March, we have several initiatives under way at FALSC, all with the intent of continually improving the services that we provide to our member institutions.  First and foremost on that list is the procurement process for the Next Generation Integrated Library System. This process is underway in earnest.  Responses from vendors were due on March 1st, 2019, and on March 19, the ILS ITN Evaluation Team met to review the vendor responses and to select vendors for invitations to provide demonstrations of their systems. These vendor demonstrations will be viewable by staff at all of our member libraries. I hope that all of you will make every effort to attend these demonstrations or to view the recordings of them. We will be asking for feedback from everyone, and this feedback will play an important role in the successful selection of our next integrated library system. Complete information about the status of the NextGen ILS ITN process is available at https://falsc.libguides.com/ILS-ITN.

I would like to extend a word of thanks to everyone who attended the recent FLVC OER Summit. Over 200 people participated in this event, and the feedback from the participants has been extraordinarily positive. The challenges of textbook affordability will likely be an ongoing conversation in higher education for the foreseeable future.  FALSC will continue to support our member libraries as we find new and innovative ways to meet these challenges.

In my experience over the years, March is often the month during which our students experience major fatigue as they work to make it to the end of the semester. Our faculty and staff often share that sense of fatigue, but we know we can make it! I hope March brings fair weather and a sense of fortitude to all of you!

– ELIJAH SCOTT, Executive Director, Florida Academic Library Services Cooperative

 

Governance and Advisory Processes

MCLS Quarterly Meeting, June 6-7, 2019

The next MCLS Quarterly Meeting will be June 6-7, 2019, at the College of Central Florida – Ocala Campus. Registration information and agenda to come.

The Executive Committee of the MCLS will meet again on March 20.

To download materials from past MCLS and Executive Committee meetings, go to FALSC.org

 

Library Support & Training

Regional Symposium Project Status

Registration continues for the FLVC Regional Symposia.  Registration for the UWF location has closed, but all other locations are still accepting registrations.

Meeting Location Meeting Date Registration Deadline
UWF April 2 March 15
Seminole State College April 16 March 26
St. Johns River State College April 18 March 26
Florida SW State College April 30 April 2
Broward College May 2 April 2

 

The meetings occur from 10am to 3pm local time to allow for driving time and we are arranging lunch at each site. There is a planning LibGuide with information that is being updated as planning progresses – a registration link can also be found on the LibGuide.

You may also visit a list of current registrants.

 

Integrated Library Services

Mango

FALSC is investigating the possibility of redesigning Mango. As part of the Mango Feasibility Study, we are gathering feedback from our users, including library staff, faculty and students over the age of 18.  The survey has been approved by UWF’s Institutional Review Board. There are two versions of the brief online survey which will be open for two weeks, from March 13 - 27. One survey is for your local Mango interface and the other is for the Statewide/UBorrow Mango interface. We are asking for feedback on what functionality you want in Mango and what you’d like the interface to look like.

Survey for local Mango interface.

Survey for Statewide/UBorrow interface.

A link to the survey is also being added to each Mango banner for other users to complete. These links will be posted in the banner until March 27.

This quarter we are working on a number of UBorrow Enhancements. The requests come from the Resource Sharing Standing Committee, Help Desk cases, comments from Mango webinars and ideas generated by FLVC/FALSC staff. A description of the new features will be posted on our FALSC website.We have also helped RSSC prepare for a webinar on UBorrow Multivolume Processing. 

Enhancements to Mango are being released on a quarterly basis. The requests come from the User Interfaces Standing Committee (UISC), Help Desk cases, and FLVC/FALSC staff. The next set of enhancements will be released at the end of March 2019. FALSC will conduct a webinar to review the latest enhancements. For more details of the new features, see the 2018 Mango Enhancements on the LibGuide.

FALSC has resumed Mango open office hours every other Thursday from 11:00 – 12:00 ET. The meetings are held in Webex with both the link and dates listed on the Mango LibGuides page. The purpose of the office hours is to give library staff an opportunity to ask questions about Mango or linking to articles using EBSCO’s EDS API and Full Text Finder link resolver. If attendees don’t have questions, we’ll cover questions from Help Desk cases along with their resolution.

Mango office hours were held on March 7 to discuss using Open Education packages in EBSCO/Admin so that they can be displayed in Mango as Journals A-Z.

 

ITN Released for Next Generation Integrated Library System

The ITN (Invitation to Negotiate) for the Next Generation ILS was released for competitive solicitation on December 22, 2018. Vendor responses to the ITN were due on March 1, 2019. On March 19th the Evaluation Team will meet for initial scoring and determining which vendors will be invited for demonstrations. The first week of April there will be virtual vendor demonstrations viewable by all library staff. After the demos, a survey will be sent to gather your feedback. At the beginning of May, the Evaluation Team will make a recommendation of one or more vendors to negotiate. Depending on how long negotiations take place, we should have a contract for the new system either late summer or early fall of 2019. You can find more publicly available information, such as the Evaluation Team members, the Reviewers, and a Timeline, on the Integrated Library System ITN LibGuide.

The release of the ITN also means that all library faculty and staff should refrain from discussing the process with any prospective vendor. Also, please note that it’s perfectly acceptable for staff to communicate with vendors about products other than the ILS.  The communication restriction applies only to any questions or information related to ILS products.

 

IPEDS

The survey was closed on March 15 with all 28 FSC schools completing their survey by the deadline.

 

Centralized Data Loads, Extracts, and Reports

 

SUS Aleph record counts for December are complete. ­December monthly FCS reports have been released. 

Ad hoc reports for various institutions were prepared on:

  • Count of patrons in a joint use facility
  • Age of collection report for Business collection for accreditation vist
  • Specialized sheld list for items in certain special collections
  • Update mulitiple reports (to include or exclude specific columns)
  • Report of circulation of specific items (via list of barcodes or in specific collections with certain item types/material types)

Recent data loading projects include:

  • LAPS FCS Statistics 02/2019
    • # of patronloads - 411
    • # of borrower records added - 13,756
    • # of bib Recoreds added/updated - 3,207
    • # of e-book Records added/updated - 77,429
    • # of EDI transmissions - 68
    • # of orders added - 3,202
    • # of records extracted for EDS - 794,929
    • # of items purged via batch 8,633
    • # of e-resource records deleted - 49,055
    • # of Enhanced AcqOrder Titles - 409
  • LAPS SUS Statistics 02/2019
  • # of SUS GPO Loaded - 8,547
  • # of bibliographic records deleted from UXU01 - 737,919
  • # of SUS E-books processed - 1,089
  • # of Cassidy Law E-books processed - 81
  • # of EBSCO Holdings Link Management Records Loaded - 8,287
  • # of EBSCO HLM Records Modified -9,335
  • # of EBSCO HLM Records Deleted - 925
  • # of PDA01 Records Loaded - 293,417
  • # of PDA01 Records Deleted - 104,499
  • LAPS FCS/SUS Statistics 02/2019

 

Other Library Projects & Services

Statewide Collection 2019

FALSC has finalized their contract with De Gruyter and the invoice for De Gruyter’s Research Now is in process. 

 

Statewide Collection 2020

The CMESC will work on evaluating the statewide collection and make recommendations for 2020 in the upcoming months. FALSC has received several price quotes during the first week in March and expects to receive more quotes during the spring. Please note this could take a few months as all vendors may not have pricing available in early 2019. FALSC is also working with CMESC in providing meaningful analyses of usage data to assess the statewide collection. The E-Resources Unit is currently collaborating with some staff in the Library Support and Training Unit in analyzing usage data.

 

Group Licensing

The FALSC group licensing process almost complete. We are still negotiating one agreement, Mergent Intellect, and are processing vendor invoices.

 

Consortia Manager

FALSC is pleased to announce that the contract for Consortia Manager is now in legal review with FLVC’s general counsel. Expect more details regarding implementation, to include training, after the contract is fully executed.

 

FALSC/SUS Negotiation Team Partnership

The contract for Clarivate Web of Science is fully executed. The contract negotiation teams are still working on agreements for Cambridge Online Journals and Wiley Online Journals. We have been assured access will remain available while these contracts are in negotiation.

 

Digital Services

2019 FLVC OER Summit

This year over 200 participants (Faculty, Librarians, Instructional Designers, and Administration) all came together to discover OER resources and develop plans that they could take back to their institution. Over the two days of the summit we were exposed to great examples from faculty OER discipline leaders and heard from national leaders on leading from where you are in OER, discovering your why, and new topics like Open Pedagogy. Thank you to all who were able to join us this year. 

If you missed any of our speakers or were unable to attend the Summit, presentations and Summit materials are available online, https://flvc.instructure.com/courses/81. We hope all attendees enjoyed their time at the Summit and were able to gain insight into tools and resources to help them in their OER journey at their home institution.

 

OTN Train the Trainers

Last month we brought together over 50 OER leaders across the state to train on delivering the Open Textbook Network (OTN) Faculty Workshop. We hope that if you are unable to attend last month’s workshops that you consider applying in the summer, application coming soon.

 

Archon for ArchiveSpace Migration

Final Notice: Archon server will be permanently taken down after March 29, 2019. All data from FALSC hosted Archon sites will be permanently unavailable after that point.


Florida Digital Archive

Any affiliates who have received and verified their export of FDA content will need to sign a final agreement stating that they received expected content and can process exported materials. These agreements will be sent to your dean or director, if they have not received them already. After the agreement has been signed and returned, we will begin the final withdrawal/deletion of all archived materials from the FDA.

 

Islandora

Work is proceeding on a project to improve FL-Islandora responsiveness and record loading performance. 

 

Florida OJ

The Florida Online Journals platform is completing an upgrade to version 3.

 

OPEN FL

Anyone interested in open and affordable learning in the state of Florida is welcome to join OPEN FL. This means faculty, instructional designers, librarians, administrators, IT, etc. all communicating and collaborating to bring open and affordable learning options to Florida students. 

To join the community, if you have not already, please visit http://listserv.flvc.org/scripts/wa.exe?A0=FLVC-OPEN-AFFORDABLE

 

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