From the Executive Director, Elijah Scott

MARCH 2018

Elijah Scott

As Yogi Berra once observed, “When you come to a fork in the road, take it!” We’ve clearly come to a fork in the road for the Next-Generation ILS Project, but by no means have we come to the end of the road! At February’s MCLS meeting, we took a deep dive into options for the future of the project, options which will allow FALSC to provide the best possible resources and services to all of our member institutions and the students they serve. When the organization began the process of selecting and implementing a next-generation integrated library system, we carefully crafted a robust framework of Working Groups to enable all institutions to participate fully in the project. That framework has proven its worth, and we will continue to use this same structure as we move forward in a different direction.

Other exciting developments within FALSC include the hiring of new staff. Three new directors will come onboard in April. Rachel Erb will join FALSC as Director of E-Resources. Rachel comes to us from Colorado State University, where she currently serves as Electronic Resources Management Librarian. Rachel has more than 20 years of work experience in academic libraries, with much of that time being spent in positions related to contract and licensing negotiations and review at both the local and consortial levels. Rachel's knowledge and experience will be essential as we continue to build on our history of exceptional service and support for our institutions in the area of e-resources. She earned her master’s degree in Library Studies at Florida State University (FSU).

Brian Erb will be our new Director of Library Support and Training. Brian also comes to us from Colorado State University, where he currently serves as Science and Engineering Librarian and also as Shore Librarian for the Semester at Sea program. With more than 20 years of experience in multiple areas of academic libraries, Brian brings to the position a current and broad awareness of the many challenges facing academic libraries, which in turn will help to ensure that FALSC is providing the best possible resources and services to all of our users. He holds a master’s degree in Library and Information Studies from FSU.

Rebel Cummings-Sauls joins us as Director of Digital Services and Open Educational Resources (OER). Rebel is currently Director of the Center for the Advancement of Digital Scholarship at the Hale Library of Kansas State University. She has researched, published, and presented extensively in the areas of digital scholarship and preservation, as well as on textbook affordability and OER.  Rebel’s education and experience include both a bachelor’s and a master’s degree from FSU, as well as professional work experience at FSU and the University of South Florida.

We continue to move ahead with multiple projects at FALSC, and I’m excited to see the opportunities before us. 

– ELIJAH SCOTT, Executive Director, Florida Academic Library Services Cooperative


Governance and Advisory Processes

MCLS Quarterly Meeting – Feb. 27-28

The Members Council on Library Services (MCLS) met Feb. 27-28 at the University of Florida, Gainesville.

Members heard updates on:

  • The next-generation ILS project and possible future paths for the system
  • The Florida Digital Archive
  • Privacy of circulation records
  • FALSC hiring
  • The possibility of contracting with Lyrasis to assist in migrating from Archon to ArchivesSpace, an open source archives information management application for managing and providing web access to archives, manuscripts and digital objects.

Among other business, the council:

  • Decided to pursue a subscription with ACRLMetrics.
  • Approved several FALSC recommendations regarding current ILS-related services (see Going Forward, below).
  • Decided to change the SUS scrub policy on circulation records, which requires deletion of information on completed transactions within 48 hours, to comply with the FCS policy, which requires deletion of circulation records on the same day as completion of transactions. The matter now goes to the Resource Sharing Standing Committee for discussion, with a timeline for instituting the change to be decided and announced at a later date.
  • Approved meeting dates for Sept. 11-12 at State College of Florida, Manatee-Sarasota, and Dec. 6-7 at the Tallahassee offices of the Florida Virtual Campus (FLVC) and FALSC.

Find more information on several of the meeting’s topics throughout this update. Download materials from past MCLS and Executive Committee meetings here.

The Executive Committee of the MCLS met most recently on Feb. 21 and meets next on March 21.


Sierra/Encore Duet Implementation

Project Status

The Sierra/Encore Duet Project is drawing to an amicable close, pending the finalization of a termination agreement by system vendor Innovative Interfaces Inc., Florida Virtual Campus (FLVC) and FLVC’s administrator, the University of West Florida (UWF).

As FALSC Executive Director Elijah Scott wrote to the MCLS on Feb. 16:

As planned, FLVC and FALSC staff met with Innovative on Feb. 5 to review a possible pathway forward for the ILS Project.

While the information provided by Innovative was intriguing, it did not provide a viable solution for our immediate future.

Therefore, FLVC and UWF are currently negotiating with Innovative on an amicable agreement that will terminate our contract. Until the terms of this agreement are finalized, there is not a lot of information we can share. Once this process is complete, I will share further information with the Members Council.


Going Forward

Now that the Sierra/Encore Duet system is no longer in the picture, FALSC and our member institutions are free to chart a new course for the integrated library system.

At the February MCLS meeting, the council approved several FALSC recommendations for the relatively near term:

  • Discontinue support for Primo by Sept. 30, 2018
    • Move all institutions using Primo to Mango over the summer 2018
    • FALSC will assist these institutions in the design of their local interface
  • Ask the institutions using the Aleph OPAC to move to Mango
    • This could also be done over in the summer 2018
    • FALSC will assist these institutions in the design of their local interface
  • Discontinue support for Primo Central by Sept. 30, 2018
    • Move all institutions using Primo Central to EBSCO’s mega-index
    • This is a seamless process that can be done during summer 2018
  • Discontinue support for SFX/MetaLib by Sept. 30, 2018
    • Move all institutions using SFX to EBSCO’s Full Text Finder
    • This is a seamless process that can be done during summer 2018
  • FALSC will continue to provide access to Curriculum Builder for all institutions for FY 2018/19

Working Groups Still Working: FALSC is tremendously appreciative of the time and effort that library faculty and staff have poured into Sierra/Encore Duet. Your efforts will not be wasted! While the Sierra/Encore Duet project is finished, the project to implement a next-generation ILS is not, and our organizational framework and its associated groups remain in place. The MCLS has approved a recommendation that the Working Groups be allowed to keep working on the project, as members have compiled knowledge that will be invaluable in determining its new direction. First up, the Working Groups will be enlisted in refining the system specifications that could be included in an Invitation to Negotiate (ITN) document aimed at software vendors. Should we choose to re-start the process of picking a new system, we will be able to do so with the most information possible. ILS Coordinators and the Implementation Team also are asked to remain in place, so that our informational channels for the project continue to be available.


Other Library Projects


The Collections Management and E-Resources Standing Committee shared a recommendation on the 2019 collection of statewide resources to the Members Council at the December meeting. On the FCS side, the committee was split between a recommendation to cut one of two newspaper products, and the committee requested discussion by the FCS MCLS representatives. As a result, a poll was conducted, asking which of the two products should be retained for 2019. The results of the poll were almost evenly split, indicating that the entire group has the same difficulty as the committee. On the SUS side, the committee had just approved the last minute addition of NexisUni to the statewide collection, and had not yet reviewed the options for 2019. The CMESC continues to explore options, and will provide a revised 2019 recommendation soon.

FALSC is wrapping up the last of our statewide and group licensing agreements for 2018. We added five new vendor license agreements through our group licensing process this year, and we updated a number of the statewide agreements. We are still working with participating institutions on the agreements for SciFinder, SAGE, and Oxford for 2018, and hope to have those completed in the next couple of weeks. 


New Content Guide

In case you missed seeing our new guide to “Black History Resources in Florida’s Digital Libraries” in time for this year’s Black History Month, it’s never too early to plan ahead for 2019. Researchers can find a wealth of historical images, oral histories, manuscripts, newspaper articles, and other items related to the African American experience in Florida’s digital collections. The guide is available for download in PDF and Word Doc format. Find other materials, on a variety of subjects, from our Digital Services department on the Reports and Publications page of this website.


Centralized Data Loads, Extracts, and Reports

SUS Aleph record counts for January are complete. January monthly FCS reports have been released. Quarterly vendor stats for the FCS were released.

Ad hoc reports for various institutions were prepared on:

  • Age of collection for a school as of end of January
  • All titles on reserve for a specific university
  • Set of shelf lists for various collections at an institution
  • Produce ACRL title count for several institutions
  • Reports needed for weeding
  • Age of collection by call number for an institution
  • Report of items with blank price
  • Report of bib numbers in specific sublibrary/collections with the bib format displayed (to fix ‘mismatches’)
  • Multiple iterations of a report of serials in FLARE
  • Report of bib/hol records with specific code in 852
  • Annual compilation of monthly acquisitions report for a college
  • Report of records with specific code in HOL for specific sublibrary
  • Report of items with specific circulation note
  • Report of all ISBNs in records for an institution
  • Report of items in sublibrary/collection with date returned (for weeding) 

Recent data loading projects include:

  • LC authority loads complete through 1806
  • Marcive GPO for February loaded.
  • PDA plans: Rittenhouse, Cambridge, JSTOR, EBSCO, YBP, Ebook Central, Wiley
  • Ebook subscriptions: EBSCO collections biannual deletions and updates, Rittenhouse, Overdrive, JSTOR, Springer, Ebook Central, Credo,
  • Plan Deletions:  Taylor and Francis deleted for AMU, FAU, FPU and UWF
  • Serial Solution monthly updates applied through February for FAMU
  • EBSCO Serial bibliographic records updates applied through February for FGCU and FSU
  • MARCit! updates current through February for USF

The following EZProxy database definitions have been added/updated:

  • Wiley Online Library for several colleges
  • Learning Express for several colleges
  • Gale Infotrac for all colleges
  • Euromonitor trial for all colleges
  • Westlaw for Palm Beach State College
  • CRC Handbook of Chemistry and Physics for Seminole State College
  • R2 Library for St. Johns River State College
  • Oxford Journals for Seminole State College

Other recent FALSC activities include:

  • Working on making title search operate correctly on FCS AlephILL clients.
  • Sent reports of lost Uborrow material from both the lending and borrowing sides with workflow suggestions for verifying the missing material for Lost Uborrow invoicing.
  • Collaborating with UCF to test the Dematic Robotic Arm software.


Digital Services


  • Florida Gulf Coast University has launched an institutional repository through its Islandora site. Institutional repository development is part of the Florida Islandora Institutional Repository Transformation (FLIIRT) which is software development through FALSC and FLVC to better promote and share scholarly output of Florida's campuses. The new content can be viewed at https://fgcu.digital.flvc.org.

Florida OJ:

  • FALSC batch loaded 304 recent articles to the Proceedings of the Florida State Horticultural Society. These articles contain agricultural research and will be made available to the public after a brief embargo period. Any journals wishing to get more information about journal hosting in Florida Online Journals can visit https://libraries.flvc.org/scholarly-journals for information on the service.
  • Jan. 16 and 26 "Insecta Mundi" articles were loaded into the Florida OJ by FALSC.

Florida Digital Archive:


The OER Summit

We were happy to see many faculty and staff from Florida’s public colleges and universities at our state’s first Open Educational Resources (OER) Summit, Feb. 7-8 in Miramar Beach. The event was a great success, from the opening presentation by Cable Green of Creative Commons to a Florida-centric closing panel discussion that included FALSC Executive Director Elijah Scott; John Opper, Executive Director for Distance Learning and Student Services at FLVC; and Nancy McKee, Innovation and Online Education Associate Vice Chancellor of the State University System. Speakers shared a deluge of information on reducing costs to students through open educational resources, covering open licensing, zero-cost courses and degrees, open-access textbooks, and much more. Speakers also showed librarians a lot of love – noting how crucial they are to a successful OER program. See for yourself! Find links to videos of the speakers’ presentations and to each speaker’s slides on the event website, http://bit.ly/flvcoersummit.


Around the Libraries

Congratulations to SCF!

A big, beautiful new Library and Learning Center is now open on the Bradenton Campus of State College of Florida, Manatee-Sarasota (SCF), and it’s already getting rave reviews from outside observers and that most highly valued of constituencies – students. Read more here or check out a video posted on the library Facebook page.


We Want Your News!

We like to share news about the libraries and library staff of Florida’s public colleges and universities. To that end, please email us items! We would appreciate information on hires, promotions, presentations, publications, awards, notable library initiatives and events, renovations and building projects, and other items of interest.

Send in news


Staff Update

Finally! FALSC began searching in earnest for three new directors last May, and we are pleased to announce that in April we will be joined by Rachel Erb as Director of E-Resources, Brian Erb as Director of Library Support and Training, and Rebel Cummings-Sauls as Director of Digital Services and Open Educational Resources (OER). For details on the new directors, see Elijah Scott’s essay, at top.


Upcoming Events

The Members Council on Library Services will meet:

  • May 15-16 at the University of Central Florida, Orlando
  • Sept. 11-12 at State College of Florida, Manatee-Sarasota
  • Dec. 6-7 at the Tallahassee offices of the Florida Virtual Campus (FLVC) and FALSC

See Previous Updates

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