FALSC UPDATE

From the Executive Director, Elijah Scott
 

JUNE 2018

Elijah Scott

In his Repetition, A Venture in Experimental Psychology, Søren Kierkegaard, speaking through the voice of his narrator Constantin Constantius, observes, “If it is assumed that anyone who reads a book for one or another superficial reason unrelated to the book is not a genuine reader, then there perhaps are not many genuine readers left even for authors with a large reading public. Who in our day thinks of wasting any time on the curious idea that it is an art to be a good reader, not to mention spending time to become that?” In our own age, nearing 200 years since the publication of the Repetition, we might well echo Kierkegaard’s concerns over the lost art of good reading in the face of the many technologies that have usurped time that might otherwise have been spent becoming a “genuine reader.”

However, having just returned from an enervating visit with thousands of our library colleagues from around the world at the American Library Association (ALA) Annual Conference in New Orleans, I feel particularly optimistic about the future of readers and reading. My sense of optimism was bolstered from the moment of the opening session, when keynote speaker and former First Lady Michelle Obama was joined by Librarian of Congress Carla Hayden for an engaging discussion of the essential role of libraries in American life and culture. Ms. Obama described the fundamental role of reading and libraries in her own life, making connections between obtaining her first library card as a child (her “first big-girl thing”) and work and successes in her education and her career. If Mr. Kierkegaard were reading our FALSC Update, I would suggest that Ms. Obama is a shining example of someone who has spent the time to become a genuine reader, and who has reaped the rewards of that time well spent.

While at the ALA Annual Conference, FALSC staff also spent our time engaging in conversations with many of the vendors with whom we work on behalf of our member libraries. Each conference is an excellent opportunity for us to enhance our knowledge of new products and emerging trends, but more importantly, it’s an invaluable opportunity to negotiate and advocate on your behalf. Libraries are always called upon to do more with less, and by engaging in frank and informed conversations with our vendors, we have the occasion to help ensure that our member libraries receive the maximum value for each dollar spent on the resources and services that we provide.

Whether you were in New Orleans for ALA, or somewhere in our own state of Florida, there’s no question that summer is in full swing! This summer, FALSC staff are focused on upgrading the state’s Integrated Library System (ILS). Our current ILS, Aleph, is on version 20, which will soon no longer be supported by the vendor. As a result, we are upgrading to the most current version, version 23. We are working diligently to ensure there will be no interruptions in service for students, faculty, and staff. As you read through this month’s Update, you’ll find detailed information about this project, as well as the other work happening at FALSC this summer.

In Sonnet 18, Shakespeare notes that, “Summer’s lease hath all too short a date.” On some of our particularly hot and humid Florida days, we may wish that summer’s lease would expire much sooner! However, as we all work on summer projects at our institutions, we know that summer seems never to be long enough. I hope that all of you have time to pause and enjoy this summer!

– ELIJAH SCOTT, Executive Director, Florida Academic Library Services Cooperative

 

Governance and Advisory Processes

MCLS Quarterly Meeting – May 15-16

The Members Council on Library Services (MCLS) met May 15-16, 2018, at the University of Central Florida in Orlando, FL.

Topics discussed:

  • Upcoming Standing Committee Vacancies
  • Introduction to FALSC’s 3 New Directors
    • Brian Erb, Director of Library Support and Training
    • Rachel Erb, Director of E-Resources
    • Rebel Cummings-Sauls, Director of Digital Services and OER
  • Patron Record Scrubbing
  • E-Resources Update
  • ILS Update
  • Next Steps for an ITN
  • Two Vendor Demos
    • EBSCO DRM
    • Lyrasis ArchivesSpace

Find materials and more information from this meeting here. Download materials from past MCLS and Executive Committee meetings here.

The next MCLS Quarterly Meeting will be September 11-12, 2018 at State College of Florida, Manatee-Sarasota in Bradenton, FL.

The Executive Committee of the MCLS will meet again on June 20.

 

Other Library Projects

E-Resources

The Collections Management and E-Resources Standing Committee is issuing a survey to the college and university libraries, hoping to gauge their local institutional interest in a variety of e-resource products in the marketplace. The survey responses will help the committee in its charge to recommend which resources to license in 2019 with the annual legislative allocation for licensing electronic resources for the Florida public colleges and universities. The survey will end on July 18, 2018.

 

Digital Services an OER Unit

  • Please help us to identify the point person for each area, Digital Services and OER, for your institutions. The unit will be working to build networks and collaboration efforts across the state and the first step to this process is identifying a contact for each member. You may email this information to rsauls@flvc.org.
  • Digital Services are moving to quarterly releases for product updates. Incoming requests for enhancements or additions to product functionality along with product upgrades will begin to move into a new product review process. As requests come in they will be transferred to the product owner for initial review to determine feasibility of completion. If a request is determined to be appropriate for our mission then it will move into the product update cycle. Each quarter the product owner will review all requests and determine priority for the next release.
  • Open Textbook Network- We are now official members of the OTN and look forward to having representatives from the State of Florida attend the OTN Summer Institute this July. Representative who attend this event will network, collaborate, and learn about open textbooks and will bring this experience back to the state.

 

Centralized Data Loads, Extracts, and Reports

SUS Aleph record counts through May are complete.

The following EZProxy database definitions have been added/updated:

  • NewsBank for all colleges
  • Reference USA for Palm Beach State College, Polk State College and St. Petersburg College
  • Access Science for several colleges
  • Gale Infotrac for all colleges
  • Nature Publishing Group for Eastern Florida State College, Broward College, Miami Dade College and St. Petersburg College
  • Project Muse for Broward College, NW Florida State College and Valencia College
  • Global Road Warrior for Tallahassee Community College
  • Opinion Archives for Indian River State College
  • Ebook Central for NW Florida State College
  • Cast Away – Criterion for Seminole State College
  • S&P Global NetAdvantage for FL Poly and New College
  • Feature Films for Education for Eastern Florida State College
  • Westlaw Campus Research for Valencia

Extracts

  • US HathiTrust update file for 2018 due 6/30/2018 will be delivered today.
  • Completed annual Bowker Analysis extract per request from University of West Florida.

Recent Data loading projects:

  • Added over 300,000 notes to FSU holdings records as part of their participation in the Eastern Academic Scholars’ Trust (EAST) shared print retention project.
  • Added PDA vendor Swank to the Library Automated Processing System (LAPS)
  • Added eResource vendor Gale Directory to the Library Automated Processing System (LAPS)

Ad hoc reports for various institutions were prepared on:

  • Shelf lists for specific collections
  • Items with specific word in subject headings
  • Scheduled specific circulation-related reports
  • List of items related to Nursing
  • Cleanup report of bibs with an 035 and a matching 019
  • List of Ebooks cataloged during a set timeframe and all books cataloged during same period
  • Report of in-house use of periodicals
  • Report of ebooks from a particular vendor
  • Report of titles with no 035 and specific information in the 852

Recent data loading projects include:

  • Due to Proquest buying Ebrary, we have been deleting over 600,000 records in FCC01, and loading over 800,000 new records. This project has involved 13 colleges.
  • LC Authority loads complete through 1821
  • FSU-Law Genload for both Taylor and Francis; Practicing Law and the Practicing Law Institute ; USF Genload profile for Open Textbooks Network
  • Established PDA load process for FSU for Swank
  • Initial load of EBSCO HLM journal updates for UF
  • Ebsco HLM journal updates current for FGCU, FSU & UF
  • FAMU Serial Solutions load current for May
  • USF MARCiT! Load current for May
  • Marcive GPO for May loaded

Other Work:

  • Fiscal year 2019 Aleph budget rolllover for 10 SUS institutions (excluding FPU and NCF): Rollover services will be available in Aleph Test after 9AM Tuesday, June 19th. FALSC will active the rollover services in Production the morning of the date each institution chooses to perform the rollover, beginning Thursday, July 5th.
  • Preparing for webinar on Curriculum Builder to be held late June. It will feature an overview from EBSCO and discussion from librarians from Gulf Coast State College, Florida Gulf Coast University, and Pasco Hernando State College about their experiences setting up and using Curriculum Builder.
  • Working with the User Interfaces Standing Committee on an enhancement list for Mango. The committee is reviewing an old list to determine if the items listed are still needed. New items are being added as a result of the Mango Consolidation project. Committee members will vote on enhancements.
  • As part of the Lost billing for Uborrow items process, the mid-year report of lost Uborrow items will soon be emailed to the Access Services list.
  • Preparations for the annual patron purge is planned for mid July. An announcement about the purge will be emailed to the Access Services list in early July.

Other recent FALSC activities include:
The Aleph upgrade from version 20 to version 23 is moving along as scheduled. The new servers have been set up and the software is installed. Work to migrate the data continues. Phase 2 is set to begin in July and continue through the first quarter with Phase 3 taking up the second quarter. The target is to go live during the winter break in December.

Phase 1 of the Mango consolidation project is finished. The interfaces for the nineteen colleges moving to Mango are complete, the new Mango servers have been set up, and QA testing is wrapping up. Phase 2 of the project begins in July and will feature each of the nineteen colleges going live on Mango on a date of their choosing. Primo will be decommissioned during Phase 3, which begins October 1.

 

Around the Libraries

Rich Ackerman is retiring!
Rich Ackerman, Associate Dean of Technical Services, will retire from Broward College this month. Rich served as the Associate Dean of Technical Services for more than seven years.

Rich celebrated several major accomplishments during his time at Broward College including upgrades to physical building, implemented new mobile website for library (2014), and much more! His service to FALSC include being a FALSC Members Council interim representative (2016) and Alternate (2012-2016), as well as the FLVC Digital Initiatives Standing Committee (2013-2014).

Prior to working at Broward College, he worked at Nova Southeastern University for four years as the Manager and Director of e-resources and web services. Rich has developed many lasting relationships across south Florida and with the FALSC Team through his leadership, strong work ethic, service, and dedication to accessing information. However, he is most passionate about his love for orchids. We wish him all the best as he rides off into the retirement sunset. Congratulations Rich!

New library director at Santa Fe College
Patricia Profeta is the new library director at Santa Fe College starting August 1. Patricia is currently the Associate Vice President of Institutional Effectiveness at Indian River State College in Ft Pierce. Before that she was Dean of Learning Resources at Indian River from 2012-2016, Asst. Dean of Learning Resources, 2003-2006, and Assoc. Dean of Learning Resources, 2006-2012.

FSU Libraries dean closes the book on 48-year career
Nearly a half-century after landing her first job at Strozier Library, Florida State University Dean of Libraries Julia Zimmerman will finish her career right where she started. Zimmerman will retire from Florida State in June after more than a decade of leading University Libraries to a new level of excellence. Read more here.

If you have any news that you would like to share in this newsletter and on our website, email us!

 

Upcoming Events

The Members Council on Library Services will meet:

  • Sept. 11-12 at State College of Florida, Manatee-Sarasota
  • Dec. 6-7 at the Tallahassee offices of the Florida Virtual Campus (FLVC) and FALSC

See Previous Updates

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