FALSC UPDATE

From the Executive Director, Elijah Scott
 

April 2019

Elijah Scott

Hello, Everyone,

I always think of April as one of the busiest months of the academic year.  For many of our students, the spring semester is a reminder that the pursuit of a degree is a marathon rather than a sprint, and by early April, the finish line at times seems painfully elusive in the flurry of projects and assignments.  Of course, April is also the perfect time to visit the library to find the resources, tools, peace and quiet, and -- most importantly -- the professional assistance we provide across all areas of the curriculum.

April is also a very busy month for FALSC staff on multiple fronts.  Throughout the month of April, FALSC staff will be conducting Regional Symposia across the state of Florida.  Each of these Symposia provides FALSC staff with an opportunity to connect in person with our library colleagues at the institutions we serve across the state of Florida. Also included on the agenda are opportunities for our library colleagues to make professional presentations on a variety of topics. More information on these Symposia can be found on the LibGuide.

Going a bit further afield for travel, Rachel Erb and I recently attended the annual conference of the International Coalition for Library Consortia (ICOLC) in Vancouver, Canada. ICOLC is truly an international organization, with a membership made up of library consortia from around the globe. The ICOLC conference provides a unique opportunity for library consortia colleagues to discuss trends, challenges, and opportunities that are unique to our field.  This year's conference included topics related to Equity, Diversity, and Inclusion; RA21 and Consortial Scale Authentication; Controlled Digital Lending; and Open Access. I'm especially intrigued by the possibilities provided through Controlled Digital Lending. In a time where many academic libraries need to shrink the footprint of their physical collections while still providing access to content, and especially to provide ever-larger amounts of content online, Controlled Digital Lending offers a pathway to meet those objectives. The annual conference also includes a series of "Vendor Grills," during which conference attendees have an opportunity to pose some challenging questions to vendors for discussion. Immediately following the conference, Rachel and I participated in the first meeting of an unofficial (but soon to be formalized) users group for ConsortiaManager, a product which FALSC is pursuing in order to better manage our consortial contracts and licenses. It was a full week, to say the least!  

And, of course, amid all of the other day-to-day activities of FALSC, we are in the midst of the procurement process for a Next Generation Integrated Library System, with vendor demonstrations happening at the FLVC Tallahassee Offices on April 2nd and 3rd.  Many library colleagues from across our state were able to view these demonstrations, and we have received excellent feedback through the survey provided afterward. We will continue to update the status of the project on the FALSC Integrated Library System ITN LibGuide. While we're likely still some months away from a final decision on a system, we know that once a vendor and a system are selected, the ILS migration will become FALSC's top priority project for the foreseeable future.  This project will also be a marathon rather than a sprint, but the laurel wreath that awaits at the crossing of the finish line is a system that we expect to provide dramatic improvements in the ways that we provide services and resources to our students, combined with increased efficiencies of time and effort for library staff.

– ELIJAH SCOTT, Executive Director, Florida Academic Library Services Cooperative

 

Governance and Advisory Processes

MCLS Quarterly Meeting, June 6-7, 2019

The next MCLS Quarterly Meeting will be June 6-7, 2019, at the College of Central Florida – Ocala Campus. Registration information and agenda to come.

The Executive Committee of the MCLS met on April 17.

To download materials from past MCLS and Executive Committee meetings, go to FALSC.org

 

Library Support & Training

Spring Regional Meetings

FLVC held the first Spring 2019 Regional Symposium on April 2nd at the University of West Florida. Attendees learned more about tools and services offered by FALSC and FLVC. With presentations from our members, attendees learned from each other, how they can better address the needs of our students, faculty and staff. There are four more scheduled at various locations around the state. Registration for the meetings have closed, we look forward to seeing you there.

 

EZProxy Logs for Assessment Data

FALSC is offering delivery of EZProxy activity logs that track EZProxy sessions by student ID so you can explore relationships between student use of eResources and other metrics of student success.  This service is available for the 31 institutions for whom we host EZProxy (the 28 state colleges, New College, FAMU, and Florida Polytechnic). 

Broward College has been participating for over 6 months and recently State College of Florida, Manatee-Sarasota has begun. Please visit the LibGuide for more information and details on how to get started collecting your data.

 

Integrated Library Services

Mango

As part of the Mango Feasibility Study, FALSC is investigating the possibility of redesigning Mango. We conducted a brief online survey for all library staff, students and faculty to gather feedback on what functionality you want in Mango and what you’d like the interface to look like. The survey was open from March 13 - 27. We are currently analyzing and compiling the data from the survey. The results will be part of the final Mango Feasibility Study Report due in June.

In April, we will be releasing a number of UBorrow Enhancements. The requests come from the Resource Sharing Standing Committee, Help Desk cases, comments from Mango webinars and ideas generated by FLVC/FALSC staff. Look out for the highlights and descriptions of the new features to be posted on our FALSC website.

New Mango Enhancements were released at the end of March. On Thursday, March 28th, FALSC conducted a webinar to review the details of each enhancement. Enhancements to Mango are being released on a quarterly basis. For more details of the new features and the webinar recordings, see the 2018 Mango Enhancements LibGuide.

FALSC has resumed Mango open office hours every other Thursday from 11:00 – 12:00 ET. The meetings are held in Webex with both the link and dates listed on the Mango LibGuides page. The purpose of the office hours is to give library staff an opportunity to ask questions about Mango or linking to articles using EBSCO’s EDS API and Full Text Finder link resolver. If attendees don’t have questions, we’ll cover questions from Help Desk cases along with their resolution.

 

Next Generation Integrated Library System

The Evaluation Team met on April 2-4 at the Tallahassee FLVC office to view the vendor demonstrations. The demos were broadcast live to all interested library staff via Webex and the recordings were available April 4-5. If you watched all or part of the system demonstrations, the Evaluation Team would like your feedback. An open-ended survey was available from April 4-12. All comments from the survey will be compiled and shared with the Evaluation Team.

On April the 4th, after the demos, the Evaluation Team began compiling a list of follow up questions for both vendors. Those questions will be sent to them after an online team meeting on April 15th. A final, in-person meeting is scheduled to be held at the Gainesville FLVC office on May 7th. The Evaluation Team will be conferring on vendor responses, demos, survey responses and functional and service level commitments for the final scoring and recommendation of one or more vendors to the Negotiation Team.

As a reminder, the ITN was released for competitive solicitation on December 22 and the vendor responses were due on March 1, 2019. On March 19th the Evaluation Team met for initial scoring and determining which vendors would be invited for demonstrations. You can find more publicly available information, such as the Evaluation Team members, the Reviewers, and a Timeline, on the Integrated Library System ITN LibGuide.

In order to continue to protect the integrity of the ITN process, all library faculty and staff should refrain from discussing the process with any prospective vendor. Also, please note that it’s perfectly acceptable for staff to communicate with vendors about products other than the ILS. The communication restriction applies only to any questions or information related to ILS products.

 

Library Projects and Services

On March 27, ILS staff held a webinar to discuss the Mango Enhancements that are upcoming. 

In preparation for the Regional Symposia, the ILS staff helped to prepare many of the presentations that will be seen. We are continuing to update library contacts for FALSC use, as well. 

Our staff also assisted the IT Department in contacting State University System Campus Enterprise offices to move to the new ftp server for cash export.

 

Centralized Data Loads, Extracts, and Reports

 

Ad hoc reports for various institutions were prepared on:

  • Report of items in specific collection
  • Reports of statistics of records added by specific staff for specific time frames
  • Several reports for MQCS of TSSC (items not linked to HOL, invalid $5 tags)
  • Report of e-book titles owned
  • Report of bibliographic records with and without supressed HOL
  • Report of records with multiple 035 tags
  • Report of duplicate 035 records

Recent data loading projects include:

  • LAPS FCS Statistics 03/2019
    • # of patronsloads  -  393
    • # of borrower records added  -  13,057
    • # of e-book Records addedd/update  -  65,352
    • # of EDI transmissions  -  393
    • # of orders added  -  1,397
    • # of records extracted for EDS  -  797,983
    • # of items purged via batch  -  2,988
    • # of e-resource records deleted  -  16,628
    • # of Enhanced AcqOrder Titles  -  1,397
  • LAPS SUS Statistics 03/2019
    • # of SUS GPO Loaded  -  7,499
    • # of bibliographic records deleted from UXU01  -  92,112
    • # of SUS e-books processed  -  17,114
    • # of Cassidy Law e-books processed  -  51
    • # of EBSCO Holdings Link Management Records Loaded  -  147,655
    • # of EBSCO HLM Records Modified  -  1,364
    • # of EBSCO HLM Records Deleted  -  29,234
    • # of PDA01 Records Loaded  -  287,312
    • # of PDA01 Records Deleted  -  360,365
    • LAPS FCS/SUS Statistics 03/2019

 

Other Library Projects & Services

Statewide Collection 2020

The CMESC will work on evaluating the statewide collection and make recommendations for 2020 in the upcoming months. FALSC has received several price quotes during the first week in March and expects to receive more quotes during the spring. FALSC is also actively negotiating pricing with several vendors. Please note this could take a few months as all vendors may not have pricing available in early 2019. In fact, there are a few who will not be able to provide pricing until the summer. FALSC is also working with CMESC in providing meaningful analyses of usage data to assess the statewide collection and this work will continue for the next several weeks.

 

Group Licensing 2019

The FALSC group licensing process almost complete. We are still negotiating one agreement, Mergent Intellect, and we expect to have this fully executed within the next few weeks.

 

Consortia Manager

FALSC is pleased to announce that the contract for Consortia Manager is now in legal review with FLVC’s general counsel. Expect more details regarding implementation, to include training, after the contract is fully executed.

 

FALSC/SUS Negotiation Team Partnership

The contract for Clarivate Web of Science is fully executed. The contract negotiation teams are still working on agreements for Cambridge Online Journals and Wiley Online Journals. We anticipate both contracts will be fully executed. We have been assured access will remain available while these contracts are in negotiation.

 

ICOLC Meeting 2019

Along with FALSC’s Executive Director, the Director of E-Resources represented FALSC at the ICOLC Conference in Vancouver, British Columbia.

 

FLVC Regional Symposia

The Director of E-Resources will attend several of these meetings and will report on activities from the past year as well as future initiatives.

 

Digital Services: an OER Unit

Site Visits

Rebel Cummings-Sauls is hoping to visit all institutions before summer. Please contact her to schedule your visit if it is not yet set.

 

Florida Digital Archive

The sunset process for the FDA has been going well as we are working with our members to successfully transfer their content back to their individual environment.  Affiliates will need to sign off on the successfully completed transfer before items are permanently removed from the FDA.

 

Florida OJ

An upgrade of the Open Journal Systems (OJS) software powering Florida OJ is tentatively scheduled for late May. Updates about the upgrade can be found on the LibGuide.

Please encourage journal editorial boards working with the software to refer to the PKP Schools and OJS 3 Test Drive materials linked from that page, and begin to familiarize with the OJS 3 software.  The steps required for logged in users to complete tasks will be significantly different from the current version.

 

Islandora

FLVC/FALSC completed batch inserts of RightsStatements.org copyright statements for all institutions who submitted spreadsheets this spring. RightsStatements.org values have been inserted into 35,477 items on the Islandora sites. Adding the statement manually takes 8 clicks per object, that's 283,816 clicks saved for the librarians and work study students around the state!  This represents 62% of the public items across the Islandora sites and more than 80% of PALMM Islandora materials, not coming through FSU. Going forward, FALSC is able to offer updated reports of rightstatements on an Islandora site and to do batch inserts on this field.

Polk State College has requested an FL-Islandora site.  We welcome Polk State to the FL-Islandora family!

A routine software upgrade is scheduled for Islandora in the coming months. This behind the scenes activity will result in continued smooth functioning of the sites powered by Islandora.

 

Archon to ArchiveSpace Migration

The Archon to ArchivesSpace migration is now complete, all institutional sites have moved from the Archon to ArchivesSpace platform, and the Archon server has been shut down permanently. All URLs have changed. A chart showing the old and new URLs is available on the Libguide. Please update any research guides or incoming links.

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