IMPLEMENTATION TEAM
Overview
The Implementation Team is the main decision-making body for specific project deliverables, along with the policies and workflows necessagry to successfully implement the system. All activity from the working will be discussed with the team by the chairs. The Implementation Team will also recommend any work that may need to be done between the working groups.
The team will be led by two Project Managers, Ellen Bishop and Dave Whisenant. This will report will report all progress to the Executive Committee and the MCLS as the success is mission critical for the member libraries and their users. Any recommendations significantly affecting requirements for FALSC/FLVC resources, funding, or technical infrastructure, or that may impact the overall timeline or major deliverables that FALSC communicates to the legislature, will need to be brought forward for discussion with the Steering Committee.
The Implementation Team usually meets bi-weekly via a web conference. All work done by the team will be compiled and made available on the team's section of the project's Libguide.
Membership
| Name | Position | Institution |
|---|---|---|
| Ellen Bishop | Project Co-Lead | FALSC |
| Dave Whisenant | Project Co-Lead | FALSC |
| Wendy Ellis | Project Coordinator | FALSC |
| Anne Prestamo | SUS Representative | Florida International Univ. |
| Ingrid Purrenhage | FCS Representative | Pasco-Hernando State Coll. |
| Ernestine Holmes | Acq./Serials WG Chair | Florida A&M Univ. |
| Jay Wiese | Acq./Serials WG Liaison | FALSC |
| Annie Glerum | Cataloging/Auth. WG Chair | Florida State Univ. |
| Daniel Cromwell | Cataloging/Auth. WG Liaison | FALSC |
| Lindsey Xanthopoulos | Circ/Resource Sharing WG Chair | Univ. of Central Florida |
| Clayton Tucker | Circ/Resource Sharing WG Liaison | FALSC |
| Laura Gayle Green | Discovery WG Chair | Florida State Univ. |
| Cherie McCraw | Discovery WG Liaison | FALSC |
| Tina Buck | E-Resources Management WG Chair | Univ. of Central Florida |
| Lisa Tatum | E-Resources Management WG Liaison | FALSC |
| Christine Shrauger | Joint Use WG Chair | Univ. of Central Florida |
| Chrissy Cogar | Joint Use WG Liaison | FALSC |
| Nancy Kellett | Systems/Reports WG Chair | Florida State Univ. |
| Cindy Fox | Systems/Reports WG Liaison | FALSC |
| Britnee Fisher | Training WG Chair | St. Johns River State Coll. |
| Melissa Sykes | Training WG Liaison | FALSC |
ILS Timeline
Onboarding Phase
April - June 2020
- Finalize project plan with Ex Libris
- Choose vanguard institutions
- Ex Libris provision test environment
- Form Implementation Team and Working Groups
Vanguard Phase
July - October 2020
- Extract Bib data from Aleph and all other data from vanguard libraries and load into Alma
- Review converted data for all vanguard libraries in Alma
- Set up Primo VE views for the union catalog and vanguard libraries
- Set up and test all necessary 3rd party connections for vanguard libraries
- Provide online and in-person training (if possible) for FALSC and vanguard libraries' staff
- Analyze conversion procedures and revise as necessary
Full Testload Phase
November 2020 - April 2021
- Extract all data from Aleph and load into Alma
- Review converted data in Alma
- Set up Primo VE views for the union catalog and all libraries
- Set up and test all necessary 3rd party connections for all libraries
- Provide online and in-person training (if possible) for library staff
- Analyze conversion procedures and revise as necessary
Go-Live Phase
May 2021 - July 2021
- Perform Final extraction of all data from Aleph and load into Alma
- Perform final setup for Primo VE views for all libraries
- Freeze all current activity on Aleph/Mango
- Switchover to Alma/Primo VE - July 13, 2021
