IMPLEMENTATION TEAM

Overview

The Implementation Team is the main decision-making body for specific project deliverables, along with the policies and workflows necessagry to successfully implement the system. All activity from the working will be discussed with the team by the chairs. The Implementation Team will also recommend any work that may need to be done between the working groups.

The team will be led by two Project Managers, Ellen Bishop and Dave Whisenant. This will report will report all progress to the Executive Committee and the MCLS as the success is mission critical for the member libraries and their users. Any recommendations significantly affecting requirements for FALSC/FLVC resources, funding, or technical infrastructure, or that may impact the overall timeline or major deliverables that FALSC communicates to the legislature, will need to be brought forward for discussion with the Steering Committee.

The Implementation Team usually meets bi-weekly via a web conference. All work done by the team will be compiled and made available on the team's section of the project's Libguide.

 

Membership

Name Position Institution
Ellen Bishop Project Co-Lead FALSC
Dave Whisenant Project Co-Lead FALSC
Wendy Ellis Project Coordinator FALSC
Anne Prestamo SUS Representative Florida International Univ.
Ingrid Purrenhage FCS Representative Pasco-Hernando State Coll.
  Acq./Serials WG Chair  
Jay Wiese Acq./Serials WG Liaison FALSC
  Cataloging/Auth. WG Chair  
Daniel Cromwell Cataloging/Auth. WG Liaison FALSC
  Circ/Resource Sharing WG Chair  
Clayton Tucker Circ/Resource Sharing WG Liaison FALSC
  Discovery WG Chair  
Cherie McCraw Discovery WG Liaison FALSC
  E-Resources Management WG Chair  
Rachel Erb E-Resources Management WG Liaison FALSC
  Joint Use WG Chair  
Chrissy Cogar Joint Use WG Liaison FALSC
  Systems/Reports WG Chair  
Cindy Fox Systems/Reports WG Liaison FALSC
  Training WG Chair  
Melissa Sykes Training WG Liaison FALSC

 

ILS Timeline ILS Timeline

Onboarding Phase

April - June 2020

  • Finalize project plan with Ex Libris
  • Choose vanguard institutions
  • Ex Libris provision test environment
  • Form Implementation Team and Working Groups

Vanguard Phase

July - October 2020

  • Extract Bib data from Aleph and all other data from vanguard libraries and load into Alma
  • Review converted data for all vanguard libraries in Alma
  • Set up Primo VE views for the union catalog and vanguard libraries
  • Set up and test all necessary 3rd party connections for vanguard libraries
  • Provide online and in-person training (if possible) for FALSC and vanguard libraries' staff
  • Analyze conversion procedures and revise as necessary

Full Testload Phase

November 2020 - April 2021

  • Extract all data from Aleph and load into Alma
  • Review converted data in Alma
  • Set up Primo VE views for the union catalog and all libraries
  • Set up and test all necessary 3rd party connections for all libraries
  • Provide online and in-person training (if possible) for library staff
  • Analyze conversion procedures and revise as necessary

Go-Live Phase

May 2021 - July 2021

  • Perform Final extraction of all data from Aleph and load into Alma
  • Perform final setup for Primo VE views for all libraries
  • Freeze all current activity on Aleph/Mango
  • Switchover to Alma/Primo VE - July 13, 2021