ILS Implementation overview
Overview, Vendor Selection
FALSC and Florida’s public postsecondary libraries are in the process of a transition to a next-generation ILS. This multi-year effort marks the largest transition to an integrated academic library catalog/discovery system in Florida’s history.
In 2015, the Next-Gen ILS Task Force, with representatives from FALSC and college and university libraries, recommended Innovative Interfaces as the new system vendor. In 2016, negotiations were completed, and a contract was with Innovative was signed. Work on developing, configuring, and testing the new system will continue throughout 2017 and into 2018. FALSC plans to implement the Sierra ILS and Encore Duet discovery interface in the summer of 2018.
Framework, Group Effort
Hundreds of individuals from around the state are involved in the implementation process. The framework includes: a high-level Steering Committee, an Implementation Team, nine Working Groups comprised of library practitioners, Discussion Groups to ensure broad participation and communication throughout all stakeholder levels, and an ILS Coordinator from each institution. Specially created discussion lists and wikis facilitate communication within and among the many groups involved in this project.
Training and Support
- The Training Working Group has identified training requirements.
- Innovative is providing system-specific training.
- FALSC has developed live and recorded webinars on specific topics.
- Online training modules are available for library staff.
- A training database is available for testing and practice.
- Instructions, tips, and product documentation are available online.
- The FLVC/FALSC Help Desk will provide frontline support.
- Look for regular status updates sent to the LIBS ALL discussion list and added to the ILS Implementation section of the FALSC website.
- Follow Implementation Team and Working Group wikis.
- Join topic-based Discussion Groups.
- Connect with the Help Desk to provide feedback and ask questions.
- Find live, online, and recorded training events focused on Sierra / Encore Duet implementation.
- Meet with your local ILS Coordinator.
July - August:
- Sierra and Encore servers set up
- Initial profiling complete
- Merged records loaded/indexed on the server
September - December:
- Functionality training for Working Groups and FALSC staff
- Data clean-up by Backstage Library Works (BSLW)
- Iterative review of data and parameters
Throughout the year:
- Continued system development and testing
- Data loading and review
- Reload of data from BSLW to Test server
February - July:
- In-person training for public college and university library staff statewide
August - September:
- Production server reloaded with millions of freshly extracted, merged, and de-duped records from the colleges and universities
October - December:
- Preproduction Verification testing and feedback
- Executive Review and Approval to Proceed
- Client Readiness Review
- Phased "Go Live"