ILS Implementation overview

Overview, Vendor Selection
FALSC and Florida’s public postsecondary libraries are in the process of a transition to a next-generation ILS. This multi-year effort marks the largest transition to an integrated academic library catalog/discovery system in Florida’s history.

In 2015, the Next-Gen ILS Task Force, with representatives from FALSC and college and university libraries, recommended Innovative Interfaces as the new system vendor. In 2016, negotiations were completed, and a contract was with Innovative was signed. Work on developing, configuring, and testing the new system will continue throughout 2017 and into 2018. FALSC plans to implement the Sierra ILS and Encore Duet discovery interface in the summer of 2018.

Framework, Group Effort
Hundreds of individuals from around the state are involved in the implementation process. The framework includes: a high-level Steering Committee, an Implementation Team, nine Working Groups comprised of library practitioners, Discussion Groups to ensure broad participation and communication throughout all stakeholder levels, and an ILS Coordinator from each institution. Specially created discussion lists and wikis facilitate communication within and among the many groups involved in this project.

Organizational Framework for ILS Implementation

Training and Support

  • The Training Working Group has identified training requirements.
  • Innovative is providing system-specific training.
  • FALSC has developed live and recorded webinars on specific topics.
  • Online training modules are available for library staff.
  • A training database is available for testing and practice.
  • Instructions, tips, and product documentation are available online.  
  • The FLVC/FALSC Help Desk will provide frontline support.

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Implementation Timeline Implementation Timeline

Onboarding Phase

April - June 2020

  • Finalize project plan with Ex Libris
  • Choose vanguard institutions
  • Ex Libris provision test environment
  • Form Implementation Team and Working Groups

Vanguard Phase

July - October 2020

  • Extract Bib data from Aleph and all other data from vanguard libraries and load into Alma
  • Review converted data for all vanguard libraries in Alma
  • Set up Primo VE views for the union catalog and vanguard libraries
  • Set up and test all necessary 3rd party connections for vanguard libraries
  • Provide online and in-person training (if possible) for FALSC and vanguard libraries' staff
  • Analyze conversion procedures and revise as necessary

Full Testload Phase

November 2020 - April 2021

  • Extract all data from Aleph and load into Alma
  • Review converted data in Alma
  • Set up Primo VE views for the union catalog and all libraries
  • Set up and test all necessary 3rd party connections for all libraries
  • Provide online and in-person training (if possible) for library staff
  • Analyze conversion procedures and revise as necessary

Go-Live Phase

May 2021 - July 2021

  • Perform Final extraction of all data from Aleph and load into Alma
  • Perform final setup for Primo VE views for all libraries
  • Freeze all current activity on Aleph/Mango
  • Switchover to Alma/Primo VE - July 13, 2021