ILS Implementation overview

Overview, Vendor Selection
FALSC and Florida’s public postsecondary libraries are in the process of a transition to a next-generation ILS. This multi-year effort marks the largest transition to an integrated academic library catalog/discovery system in Florida’s history.

In 2015, the Next-Gen ILS Task Force, with representatives from FALSC and college and university libraries, recommended Innovative Interfaces as the new system vendor. In 2016, negotiations were completed, and a contract was with Innovative was signed. Work on developing, configuring, and testing the new system will continue throughout 2017 and into 2018. FALSC plans to implement the Sierra ILS and Encore Duet discovery interface in the summer of 2018.

Framework, Group Effort
Hundreds of individuals from around the state are involved in the implementation process. The framework includes: a high-level Steering Committee, an Implementation Team, nine Working Groups comprised of library practitioners, Discussion Groups to ensure broad participation and communication throughout all stakeholder levels, and an ILS Coordinator from each institution. Specially created discussion lists and wikis facilitate communication within and among the many groups involved in this project.

Organizational Framework for ILS Implementation

Training and Support

  • The Training Working Group has identified training requirements.
  • Innovative is providing system-specific training.
  • FALSC has developed live and recorded webinars on specific topics.
  • Online training modules are available for library staff.
  • A training database is available for testing and practice.
  • Instructions, tips, and product documentation are available online.  
  • The FLVC/FALSC Help Desk will provide frontline support.

Learn More

Implementation Timeline Implementation Timeline

2016

July - August:

  • Sierra and Encore servers set up
  • Initial profiling complete
  • Merged records loaded/indexed on the server

September - December:

  • Functionality training for Working Groups and FALSC staff
  • Data clean-up by Backstage Library Works (BSLW)
  • Iterative review of data and parameters

2017

Throughout the year: 

  • Continued system development and testing
  • Data loading and review

January:

  • Reload of data from BSLW to Test server

February - July: 

  •  In-person training for public college and university library staff statewide

August - September:

  • Production server reloaded with millions of freshly extracted, merged, and de-duped records from the colleges and universities

October - December:

  • Preproduction Verification testing and feedback

December:

  • Executive Review and Approval to Proceed

2018

January-April:

  • Client Readiness Review

July:

  • Phased "Go Live"