Digital Collections and Archives Services

Collaborating with public post-secondary education institutions
to create and support Florida libraries' digital archives and collections,
including scholarly journals, electronic theses and dissertations, archival finding aids,
open access textbooks, and education resources.  § F.S. 1006.73 (1) & (2)

Florida Open Academic Library

https://openlib.flvc.org

Through collaboration with our member libraries we are pleased to announce the launch of the Florida Open Academic Library. Developed to include multiple platforms across our members, this index provides "a statewide searchable database that includes an inventory of digital archives and collections held by public postsecondary education institutions" (§ F.S. 1006.73 (2)(a)4). The Digital Services and OER team worked with stakeholders across the FLVC member institutions to review a sampling of digital collection display records and gather recommendations for improvements to the index within the discovery layer provided by FLVC. The features and functionality of the first phase of index was based off of the recommendations included within the Digital Services and OER March MCLS Digital Collections Index Recommendations Report and feedback gathered on the demo site. Platforms harvested for the live site will include all collections contained in the Inventory of Digital Libraries and Collections Held by Florida Public Universities and State Colleges 2018 Update, all collections within FLVC-hosted platforms (i.e. FL-Islandora, Florida OJ, Orange Grove), and identified statewide OER collections (i.e. Open Textbook Library, Open Stax). Additional feedback is always welcomed and can be provided to help@flvc.org. 

Florida Online Journals (Florida OJ)

https://journals.flvc.org/

The Florida Online Journals (Florida OJ) program can work with your library to publish and produce open access journals. If you need a publishing system for your journal, Florida OJ can provide a free platform and technical support. Editors using Florida OJ may use the platform to have journal authors submit and edit manuscripts and publish their journal issues to the world wide web.  Florida OJ, like journal publishing platforms you may be familiar with, supports basic search and browse features for hosted journals. In addition, editors may use the platform to facilitate national indexing (i.e. with the Directory of Open Access Journals), provide RSS feeds for integrating your content into other sites, generate automatic email notifications for users, and several other features.  If you want to know more about these available features or you wish to request a new journal site hosted with Florida OJ please:

• Review the Florida OJ Journal Request Form and Onboarding Packet
• Review the Florida OJ Quickstart Guide
• Review the Florida Online Journals LibGuide
• Contact FLVC Help to request additional assistance

In June 2019, Florida OJ was upgraded to Open Journal Systems (OJS) version 3, which resulted in a more modern interface.  Information on the upgrade process and training information for the new OJS version can be found on the OJS 2 to 3 Upgrade page.  Current Florida OJ Editors and Administrators may find it helpful to join our Florida OJ Listserv.

Florida Islandora (FL-Islandora)

A digital library platform, Florida Islandora (FL-Islandora), enables users to create digital collections and make them accessible to the public.  FL-Islandora sites are available free of charge to public universities and community colleges in Florida.  If you would like a FL-Islandora site for your institution, contact help@flvc.org to request more information.  Libraries using the FL-Islandora platform can find detailed instructions on the Florida Islandora Guides (FIG) wiki and can stay up to date with news about the system shared through the Florida Islandora listserv.  Islandora SubGroup (ISG) meetings are held monthly between FLVC and libraries using FL-Islandora; Agendas and links to these meetings are posted on the  Islandora SubGroup (ISG) LibGuides page.  FL-Islandora was recently enhanced and updated to improve user experiences. 

Gallery of sites hosted on FL-Islandora:

Excel to MODS Transformer

http://exceltomods.flvc.org

Excel to MODS Transformer was created to assist FL-Islandora administrators in creating MODS descriptive metadata for their materials. This service allows administrators to catalog using Excel spreadsheet templates which are then transformed into MODS XML files that can then be loaded directly into FL-Islandora.

Persistent Uniform Resource Locators (PURL) ToolKit

purl.flvc.org/

The PURL toolkit was strongly influenced by the active participation of OCLC's Office of Research in the early Internet Engineering Task Force Uniform Resource Identifier working groups and Zepheira's participation at W3C in defining a web architecture for identifying and managing decentralized resources for supporting a variety of business and information management needs.

PURLs (Persistent Uniform Resource Locators) are web addresses that act as permanent identifiers in the face of a dynamic and changing web infrastructure. Instead of resolving directly to web resources, PURLs provide a level of indirection that allows the underlying web addresses of resources to change over time without negatively affecting systems that depend on them. This capability provides continuity of references to network resources that may migrate from machine to machine for business, social or technical reasons.

Publication of Archival, Library and Museum Materials (PALMM)

http://palmm.fcla.edu/

Publication of Archival, Library and Museum Materials (PALMM) supports the cooperative building of shared collections using common standards and a shared infrastructure by providing digital access to important source materials for research and scholarship.  Projects may involve a single university or college or may be involve collaborative efforts between a university or college and partners within or outside of the state university or college system. PALMM projects create high-quality virtual collections relevant to the students, research community, and citizens of Florida. Detailed PALMM documentation is available.  Click here to visit the PALMM collections homepage

Preservation

FLVC-Library Services provides limited support for the long-term preservation of digital content.  Please see the Preservation section of the Digital Collections and Archive Libguide for a brief overview of long-term digital preservation topics, standards, and services.

DAITSS (Dark Archives In The Sunshine State) is an open source digital preservation software application developed for the Florida Digital Archive and is available to any other repository. DAITSS provides automated support for the functions of submission, ingest, archival storage, access, withdrawal, and repository management, and is particularly well suited for materials in text, document, image, audio, and video formats.  The DAITSS software is OAIS and PREMIS (Preservation Metadata: Implementation Strategies) conformant.  For more information on DAITSS please see the METS DAITSS SIP Profile and the Table of Recommended Data Formats for Preservation Purposes.

The Florida Digital Archive was the first fully OAIS (Open Archival Information System ISO 14721:2003) conformant repository in production in the United States.  During the December 2018 meeting of the Members Council of Library Services (MCLS), a motion was passed to sunset the Florida Digital Archive and return archival packages to affiliates.  In accordance with this motion in 2019, FLVC took steps to ensure removal and safe transfer of this content.   

Archival Finding Aids

FLVC is paying for all costs for ArchivesSpace through the end of fiscal year ’19-‘20. For the fiscal year beginning in July 2020, each institution will be responsible for paying for their ArchivesSpace hosting fee at a discounted rate negotiated by FLVC (Savings of ~$39,000 statewide).

As of 2019, FLVC has migrated from Archon to ArchivesSpace.  All institutions previously using Archon hosted through FLVC have been contacted and have completed migration or were slated for deletion.  A LibGuide to track the status of the migration is available at https://flvc.libguides.com/ArchonToArchivesSpaceMigration.  The ArchivesSpace Training center can be accessed at: https://docs.archivesspace.org. Announcements will be sent, and workflows will be shared between institutions using the listserv FLVC-ARCHIVES-MIGRATION@LISTSERV.FLVC.ORG, which any interested parties may subscribe to by sending a request to help@flvc.org. Please note that this arrangement is available to *all* FLVC member libraries; new institutions may join in June or January of each year.

Archives Florida

https://archives.falsc.lyrtech.org/

With the migration to ArchivesSpace Lyrasis is providing a central search portal for Florida Archival Finding Aids.

Citation Server

Databases available through this server include:

Archie Carr Center for Sea Turtle Research: http://st.cits.flvc.org/st.jsp

FORMIS: http://fm.cits.flvc.org/fm.jsp

London Times Index (1906-1980): http://lt.cits.flvc.org/lt.jsp

Independent Florida Alligator Index 1984-1991: http://np.cits.flvc.org/np.jsp

Florida Times Union Index (1986-1997): http://nj.cits.flvc.org/nj.jsp

Florida Documents Index (1967 - ): http://sr.cits.flvc.org/sr.jsp

Citrus Greening Bibliography: http://cg.cits.flvc.org/cg.jsp

Governance

• Florida Statute,  § F.S. 1006.73  https://www.flsenate.gov/Laws/Statutes/2019/1006.73 

• Members Council, https://libraries.flvc.org/members-council, provides input on the suite of services that FLVC offers to the students and staff of Florida's public college and university libraries, including the digital services listed above. The Members Council is composed of one presidentially appointed representative from each institution.  All business of the group are governed by the MCLS Operating Procedures.

Digital Initiatives Standing Committee, https://flvc.libguides.com/disc, provides recommendations to the Members Council regarding all technical aspects of digital collection building, digitization,and/or digital production, digital curation, and digital services in support of scholarship.  Committee members are appointed by MCLS.  Committee meetings and the listerv are open to all.  

The Islandora Sub-group (ISG), https://flvc.libguides.com/disc/isg, of the Digital Initiatives Standing Committee (DISC) of the Members Council on Library Services (MCLS) is a working group that is tasked with the responsibility of working closely with the Islandora Development Team on the implementation of the FLVC Islandora Common Digital Library Platform. 

Textbook Affordability and Open Educational Resources (OER) Standing Committee, https://flvc.libguides.com/oersc, of the FLVC Members Council on Library Services works collaboratively with the Digital Initiatives Standing Committee (DISC) and Collection Management and E-resources Standing Committee (CMESC) to use existing digital platforms, initiatives, and e-resources collections in support of textbook affordability and OER.

• Input and feedback gathered though the Help Desk and user groups, https://listserv.flvc.org/scripts/wa.exe?HOME.

Recent Member Decisions

After internal reviews and site visits with over half of our members FLVC has recommend the following changes, which MCLS approved in the December meeting:

• ETD Server to be decommissioned
  • ETD services, including hosting, embargo ability, and catalog records in ALEPH will be moved into FL-Islandora.
• Good EAD Service to be decommissioned
  • Service has not been updated and has low to no use.

Reports and Publications

2020

• 2019 FL-Islandora Report, June 2020 (PDF)

2019

• Updated Inventory of Digital Libraries and Collections Held by Florida Public Universities and State Colleges, August 2019.  (PDF)
• Consortial RightsStatements.org Implementation and Faceted Search for Reuse Rights in Digital Library Materials, by Wilhelmina Randtke, Randy Fischer, and Gail Lewis, Code4Lib Journal, Issue 45, 2019.  (Article)
• Opening Up Open Access Institutional Repositories to Demonstrate Value: Two Universities’ Pilots on Including Metadata-Only Records by Karen Bjork, Rebel Cummings-Sauls, and Ryan Otto, March 2019. Journal of Librarianship and Scholarly Communication, 7(1). DOI: http://doi.org/10.7710/2162-3309.2220 (PDF)

2018

• Updated Inventory of Digital Libraries and Collections Held by Florida Public Universities and State Colleges, November 2018 (PDF)
• Black History Resources in Florida’s Digital Libraries, February 2018 (PDF) (Word)

2016

• Altmetrics in Action: Digital Libraries, Altmetrics, and Metadata (poster presentation), Wilhelmina Randtke (FLVC), Florida Association of College and Research Libraries (FACRL) Annual Program, October 2016 (PDF)
• The Final Report of the Open Access Textbook and Educational Resources (OATER) Task Force, September 2016 (PDF)
• Adventures in Analytics!: Alternative Approaches to Metrics in Islandora by Bryan Brown (Florida State University), Gail Lewis (FLVC), and Wilhelmina Randtke (FLVC), Islandora Camp Florida, May 2016 (PowerPoint)
• Finding the Right Page:  Book Navigation in FL-Islandora, Gail Lewis (FLVC), Islandora Camp Florida, May 2016 (PowerPoint)
• FL-Islandora: Florida's shared Islandora instance hosted by the Florida Virtual Campus, Lydia Motyka (FLVC), Islandora Camp Florida, May 2016 (PowerPoint)
• Experiences with Off-Production Server Ingests, Randy Fischer (FLVC), Islandora Camp Florida, May 2016 (PowerPoint)
• Inventory of Digital Libraries and Collections Held by Florida Public Universities and State Colleges, Spring 2016 (PDF)

2015

• More than Metadata:  Where the Rubber Meets the Road in DLS Migration, Lee Dotson (University of Central Florida), Lydia Motyka (FLVC), Joanne Parandjuk (Florida Atlantic University), Jamie Rogers (Florida International University), Digital Library Federation, October 2015 (PowerPoint)

2012

• PDF to PDF/A: Evaluation of Converter Software for Implementation in Digital Repository Workflow by Jamin Koo and Carol C.H. Chou, 2012 (Word)
• Describing Digital Object Environments in PREMIS by Angela Dappert, Sébastien Peyrard, Janet Delve, and Carol C.H. Chou, 2012 (PDF)

2011

• Towards Interoperable Preservation Repositories: Repository Exchange Package Use Cases and Best Practices by Joseph G. Pawletko and Priscilla Caplan, 2011 (PDF)
• DAITSS Grows Up: Migrating to a second generation preservation system by Priscilla Caplan and Carol Chou, 2011 (PDF)
• Using preservation of faculty research as a demo preservation use case for developing a digital preservation strategy within a research university by Plato L. Smith II, 2011 (PDF)
• Long-term preservation of ETDs: what do you do when your file formats become obsolete? by Lydia Motyka, 2011 (PDF)

2010

• The Florida Digital Archive and DAITSS: a model for digital preservation by Priscilla Caplan, Library Hi Tech, v.28:no.10, 2010 (Article)

2008

• Updating DAITSS - Transitioning to a web service architecture by Randall Fischer, Carol Chou, Franco Lazzarino, 2008 (PDF)

2007

• Ingest and Dissemination with DAITSS by Randy Fischer (FCLA) and Stephanie Haas (Assistant Director, Digital Library Center, University of Florida), 2007 (PowerPoint)
• Format Identification, Validation, Characterization and Transformation in DAITSS by Carol Chou, 2007 (PDF)

2006

• Preserving ETDs with DAITSS by Chuck Thomas, 2006 (PowerPoint)
• DAITSS and the Florida Digital Archive Presented by Priscilla Caplan, 2006 (PowerPoint)

2005

• The FCLA Digital Archive by Priscilla Caplan, Joint Meeting of the CSUL Committees, 2005 (PowerPoint)
• Statewide Digitization and the FCLA Digital Archive by Priscilla Caplan, OCLC/IMLS Statewide Digitization Planners Meeting, 2005 (PowerPoint)
• DAITSS: Dark Archive in the Sunshine State by Priscilla Caplan, DCC Workshop on Long-term Curation within Digital Repositories, 2005 (PowerPoint)
• Digital Preservation and Trusted Digital Repositories by Priscilla Caplan, ALA PARS program, 2005 (PowerPoint)
• Building A Dark Archive in the Sunshine State: A Case Study by Priscilla Caplan, 2005 (PDF)

2004

• How to Build Your Own Dark Archive (in your spare time) by Priscilla Caplan, Keynote, Cornell Digital Preservation Workshop, 2004 (PDF)
• Preservation Ruminations: Digital Preservation and the Uncertain Future by Priscilla Caplan, New York Library Association (Rudi Weiss Memorial Lecture), 2004 (PowerPoint)
• Digital Preservation Policies: Technical Considerations by Priscilla Caplan, Society of American Archivists (SAA) Boston, 2004 (PowerPoint)
• Building a digital preservation archive: Tales from the front by Priscilla Caplan, VINE: The Journal of Information and Knowledge Management Systems Volume 34 Number 1, pp38-42, 2004 (Article)

2003

• Preserving Digital Collections by Andrea Goethals, Digital Libraries for Cultural Heritage: Current Status and Future Needs WorkShop, 2003 (PowerPoint)
• A Tale of Two Archives: Notes from the Dark Side by Priscilla Caplan, with Jerry Persons, Fall CNI Task Force, 2003 (PowerPoint)

Digital Services and OER Team

Members

  Rebel Cummings-Sauls
  Director of Digital Services and Open Education Resources (OER)

  M.L.I.S, Florida State University; B.S., Information Studies, Florida State University

Simone Jackson
Digital Services and OER Support Specialist

• B.S., Information Technology: Network Systems Operations, University of West Florida

Stephen Szanati

Digital Services and OER Support Specialist

A.S., Graphic Design Technology; A.S., Internet Services Tech; A.A., General Social & Behavior Science, Santa Fe College

Vision

Shaping lifelong learners in the State of Florida by enhanced and enriched support of the learning experience with cost effective leadership and collaboration with the Florida Libraries' digital community of higher education.

Mission

The mission of the Digital Services and Open Educational Resources unit of the Florida Academic Library Services Cooperative is to provide high-quality, affordable, and collaborative resources and services for Florida public postsecondary institutions that enhance learning, teaching, and research through facilitated access to a user-centric, open access treasury of unique cultural heritage materials, education resources, textbooks, scholarly communications, and original research.

Consultations

By appointment, digital services consultations are available:

• In-Person (Gainesville Location)
• By Phone (352-415-6800)
• By Email (help@flvc.org)
• Or Online (WebEx)

Report a Problem or Question

Please feel free to report any issues to help@flvc.org.